Senior Procurement Coordinator

Smile IT; Brisbane; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Free parking

Monthly BBQs

Game nights

Team-building events

Run Club

Job summary

Smile IT in Brisbane’s Tingalpa head office is seeking a Senior Procurement Coordinator to lead end-to-end IT hardware, software and equipment procurement. You will work with the Procurement Coordinator to secure quotes, manage orders and ensure accurate inventory and licensing records.

The role demands strong vendor relationships, knowledge of licensing and agile coordination in a growing MSP environment. Join a team focused on people and technology.

Qualifications

• Experience in procurement, purchasing or logistics.
• Technical awareness of IT hardware.
• Proficient in procurement and inventory management processes.
• Strong communication and time management skills.

Responsibilities

• Oversee end-to-end procurement with the Procurement Coordinator, including placing approved orders and coordinating delivery.
• Lead vendor and distributor relationships to source pricing, availability and lead times.
• Prepare customer quotations based on requirements and liaise with customers as needed.
• Oversee licensing portfolio and renewals, consumption and licence optimisation.

Skills

Procurement

Purchasing

Logistics

IT hardware

Inventory management

Vendor management

Communication

Time management

Job description

Smile IT are looking for a Senior Procurement Coordinator to join our Growth & Innovation team full time in our Tingalpa head office.

This role would be suitable for an individual looking to grow in a dynamic and fast paced environment and likes a challenge.

About the Role:

As the Senior Procurement Coordinator, you will work closely with the Procurement Coordinator to ensure the efficient and accurate procurement of IT hardware, software and equipment for Smile IT and its customers. You will liaise with distributors to secure competitive pricing, coordinate orders and deliveries, and maintain effective inventory control.

Why choose Smile IT?

Founded in 2007, Smile IT is one of Brisbane’s leading MSPs, known for going the extra mile to keep clients on track, with smiles on their faces.

The business is built around a clear purpose for our customers and our staff: to help people grow through technology. Technology is at the heart of what we do, but our approach is simple: Humans when it matters. We believe the best technology outcomes come from combining great tools with great people, genuine relationships, and support when it counts.

By joining Smile IT, you’ll be part of an awesome forward-thinking team offering endless possibilities.

Be involved with a supportive, fun workplace where great customer service is the standard.

Join an established and growing technology business, with new opportunities across our Smile Industrial and SmileTel divisions.

Work with modern tooling - we are one of the first MSPs in Australia to build AI into how we deliver work.

Enjoy awesome perks including free parking, monthly BBQs, game nights, team-building events, and our weekly Run Club!

Key Responsibilities:

Oversee and coordinate the end-to-end procurement process with the Procurement Coordinator, including placing approved customer orders with distributors and coordinating delivery.

Lead vendor and distributor relationships to source competitive pricing, availability and lead times.

Prepare customer quotations based on individual requirements, liaising directly with customers where required.

Oversee Smile IT’s Microsoft Modern Work and broader software licensing portfolio, including renewals, consumption and licence optimisation.

Coordinate procurement and licensing requirements associated with onboarding, offboarding and organisational changes.

Maintain accurate licensing, procurement and vendor records, including purchase orders, supplier agreements, renewal schedules and inventory records.

Provide regular reporting on licence consumption, costs and optimisation opportunities.

Manage inventory and stock control, including receiving goods and reconciling customer orders against sales orders.

Coordinate freight and deliveries with carriers in accordance with Chain of Responsibility requirements.

Maintain accurate documentation across procurement, inventory, licensing and compliance processes.

Skills & Experience

Previous experience in a similar role, with procurement, purchasing or logistics experience highly regarded.

Technical awareness of IT hardware and industry trends.

Proficient in procurement and inventory management processes.

Strong communication skills with the ability to remain calm under pressure.

A proactive attitude with excellent time management skills and the ability to prioritise tasks effectively.

Ability to build and maintain strong relationships with suppliers and internal stakeholders.