Procurement & Sales Assistant

Dorchester IT; Toowoomba Regional; On-site; AUD 60,000 - 80,000; Full time

Job summary

Dorchester IT in Toowoomba is seeking a procurement professional to join our IT-focused team. Based in our Toowoomba office, you will handle quotes, purchase orders, invoicing, stock levels, and supplier communications under supervision of the senior Procurement Officer.

The role emphasizes accuracy, attention to detail, and the ability to work independently or with colleagues. Candidates with Excel, Word and MYOB experience will be favored, with opportunities for growth in a fast-moving,

Qualifications

• Experience in a procurement role is advantageous.
• Advanced skills with Excel, Word and MYOB are preferred.
• High level of accuracy and attention to detail.
• Excellent interpersonal and communication skills.
• Ability to work independently and meet deadlines.

Responsibilities

• Prepare quotes in a timely manner.
• Raise purchase orders and place orders with suppliers.
• Raise sales invoices for IT equipment, services and related supplies.
• Manage competing priorities and respond to urgent requests.
• Maintain accurate purchasing records and supplier account details.
• Follow up outstanding quotes, orders and supplier enquiries as required.
• Create and maintain inventory items in accounting software.
• Ensure adequate stock levels to support in-branch sales and repairs.
• Procure consumables and equipment for staff.
• Communicates with clients and internal offices regarding order tracking and delivery timelines.
• Handling of licensing quotes, adjustments, and renewals via online portals and communicating with external sales representatives.
• Liaising with clients in collaboration with consultants to meet their hardware, software, and service requirements

Skills

Highly organized

Numerate

Excellent interpersonal skills

Strong written and verbalcommunication

Proactive, self-motivated

Ability to work collaboratively

Ability to work independently

Keen interest and knowledge of IT

Experience in procurement

Tools

Excel

Word

MYOB

Job description

Dorchester IT offers exceptional service every single day of the year to our growing portfolio of clients.

We have been in business for over 35 years and built up a strong and loyal customer base. Our friendly team of IT professionals’ spans five regional and city branches — and we are very proud that many have been with us for decades. There are genuine, exciting opportunities for career progression at Dorchester IT.

This role would suit a highly organised person who enjoys working independently and is hungry for the opportunity to delight our customers and streamline relationships with our key suppliers. If you are looking to join a highly motivated, and fun-loving team in a fast-moving, high-growth industry then we'd love to hear from you.

This role will be based in our Toowoomba office and reports to the senior Procurement Officer.

Specific Accountabilities:

• Prepare quotes in a timely manner
• Raise purchase orders and place orders with suppliers
• Raise sales invoices for IT equipment, services and related supplies
• Manage competing priorities and respond to urgent requests
• Maintain accurate purchasing records and supplier account details
• Follow up outstanding quotes, orders and supplier enquiries as required
• Create and maintain inventory items in accounting software
• Ensure adequate stock levels to support in-branch sales and repairs
• Procure consumables and equipment for staff
• Communicates with clients and internal offices regarding order tracking and delivery timelines
• Handling of licensing quotes, adjustments, and renewals via online portals and communicating with external sales representatives
• Liaising with clients in collaboration with consultants to meet their hardware, software, and service requirements

About You:

• Highly organised, numerate, ethical, and flexible
• Keen interest and knowledge of IT
• Experience in a procurement role would be useful
• Excel, Word and MYOB skills would be viewed favourably
• High level of accuracy and attention to detail
• Excellent interpersonal skills
• Strong written and verbal communication skills
• Proactive, self-motivated, and solution focused with a positive ‘can-do’ attitude
• Ability to work collaboratively in a team and follow direction
• Ability to work independently when required

For further information, please contact the HR Manager to discuss on 1300 796 ***.

Applications Close: 09/11/2026

Please note that only those that are shortlisted will be contacted.