Senior Operations & Finance Specialist

University of Sydney; Australia; On-site; AUD 105,000 - 129,000; Full time

Job summary

The University of Sydney is seeking a Senior Operations Officer to provide high-quality administrative and operational support across Marketing and Communications and Public Affairs. You will focus on financial coordination, analysis and workforce planning, with an emphasis on data, reporting and improving processes.

Reporting to senior stakeholders, you will manage complex tasks, support planning cycles and drive continuous improvements while ensuring accurate reporting and well-structured

Qualifications

• Experience supporting Workforce Planning processes, including analysis, forecasting or reporting.
• Advanced Microsoft Excel skills, with confidence analysing data, reconciling information and producing clear, reliable reports.
• Proven ability to identify, investigate and resolve discrepancies.
• Demonstrated administrative experience within a tertiary or similarly complex organisation.
• Strong financial literacy and experience supporting budget and reporting activities.
• Excellent organisational skills, attention to detail and ability to manage competing priorities.
• Clear communicator with the ability to build effective working relationships with a range of stakeholders.

Responsibilities

• Coordinate and analyse Workforce Planning activities, including quarterly reviews, data collation, forecasting and reporting.
• Support the review and ensure the accuracy of financial and workforce reports, using Excel to support planning, compliance and decision making.
• Manage financial processes across multiple cost centres, including budget tracking, end-of-year accruals, non-salary reconciliations, investigations and reporting.
• Provide expert operational and administrative support, ensuring efficient workflows and service excellence.
• Oversee procurement and purchase order processes, asset management, facilities coordination and operational risk ensuring compliance with policy and procedures.
• Provide high level administrative support for meetings, events, briefings and senior stakeholder engagement.

Skills

Workforce planning

Data analysis

Budget reporting

Stakeholder management

Attention to detail

Tools

Microsoft Excel

Job description

The University of Sydney is seeking a Senior Operations Officer to provide high-quality administrative and operational support across Marketing and Communications and Public Affairs. You will focus on financial coordination, analysis and workforce planning, with an emphasis on data, reporting and improving processes.

Reporting to senior stakeholders, you will manage complex tasks, support planning cycles and drive continuous improvements while ensuring accurate reporting and well-structured