Senior Operations & Workforce Planning Officer

The University of Sydney; Sydney; On-site; AUD 105,000 - 129,000; Full time

Job summary

The University of Sydney is seeking a Senior Operations Officer in External Engagement to support financial coordination, workforce planning and operational reporting across the Marketing and Communications and Public Affairs teams.

In this fixed-term role until August 2027, you will manage complex administrative tasks, analyse data in Excel, coordinate budgets, and provide high-level stakeholder support to ensure well-planned, compliant operations and timely reporting.

Qualifications

• Experience supporting Workforce Planning processes, including analysis, forecasting or reporting.
• Advanced Microsoft Excel skills with data analysis and reporting.
• Proven ability to identify, investigate and resolve discrepancies.
• Administrative experience within a tertiary or similarly complex organisation.
• Strong financial literacy and experience supporting budget and reporting.
• Excellent organisational skills with ability to manage priorities.
• Clear communicator with ability to build relationships with stakeholders.

Responsibilities

• Coordinate and analyse Workforce Planning activities, including quarterly reviews, data collation, forecasting and reporting.
• Support the review and ensure the accuracy of financial and workforce reports, using Excel to support planning, compliance and decision making.
• Manage financial processes across multiple cost centres, including budget tracking, end-of-year accruals, non-salary reconciliations, investigations and reporting.
• Provide expert operational and administrative support, ensuring efficient workflows and service excellence.
• Oversee procurement and purchase order processes, asset management, facilities coordination and operational risk ensuring compliance with policy and procedures.
• Provide high level administrative support for meetings, events, briefings and senior stakeholder engagement.

Skills

Workforce planning

Advanced Excel

Financial reporting

Stakeholder engagement

Analytical thinking

Organisation skills

Tools

Excel

Job description

The University of Sydney is seeking a Senior Operations Officer in External Engagement to support financial coordination, workforce planning and operational reporting across the Marketing and Communications and Public Affairs teams.

In this fixed-term role until August 2027, you will manage complex administrative tasks, analyse data in Excel, coordinate budgets, and provide high-level stakeholder support to ensure well-planned, compliant operations and timely reporting.