Senior Museum Registration Officer - Acquisitions and Loans

University of Sydney; Camperdown; On-site; AUD 96,000 - 118,000; Part time

Job summary

The University of Sydney’s Chau Chak Wing Museum invites applications for an experienced Senior Museum Registration Officer - Acquisitions and Loans. This 3 days per week, continuing role focuses on inward/outward loan management, acquisitions administration and high-quality collection documentation in a dynamic museum environment.

You will lead the documentation lifecycle, maintain compliance and support care across movement, storage and exhibitions while collaborating with diverse internal and

Qualifications

• Experience managing museum or gallery collections databases with EMu.
• Ability to improve systems, workflows and documentation practices.
• Proven ability to collaborate with internal and external stakeholders.
• Experience overseeing registration, movement, packing and location control.
• Knowledge of collection care principles and handling requirements.
• Ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication for reports and procedures.

Responsibilities

• Lead documentation and management of inward/outward loans nationally and internationally.
• Administer acquisitions, including Cultural Gifts, and ensure records accuracy.
• Maintain compliant, accessible collection records across lifecycle.
• Support care, packing, transport, storage, and location control.
• Contribute to policy, procedures and documentation practices for governance.

Skills

EMu expertise

Data management

Reporting

Data migration

QA processes

Analytical skills

Stakeholder collaboration

Project coordination

Communication

WHS knowledge

Tools

EMu

Excel

Job description

• 3 days part-time, continuing opportunity
• Unique opportunity for an experienced Senior Museum Registration Officer - Acquisitions and Loans, to work in the University’s Chau Chak Wing Museum
• Base Salary $107K + 17% superannuation

About the opportunity

The role plays a pivotal role in the stewardship of the Chau Chak Wing Museum’s collections, leading the documentation and managing of complex inward and outward loans nationally and internationally, and the administration of acquisitions, including Cultural Gifts. It ensures collection records are accurate, compliant, and accessible, while supporting the safe movement and effective management of collection objects throughout their lifecycle.

As part of the Collections team, the position contributes to collection care, exhibitions, storage, packing, transport, freight and location control, and provides specialist input into policies, procedures, and documentation practices that support best-practice collections management and governance.

About you

• extensive experience managing museum or gallery collections databases, including advanced proficiency in EMu, data management, reporting, data migration, and quality assurance processes
• well-developed analytical and problem-solving skills, with the ability to improve systems, workflows, and documentation practices to enhance collection integrity and accessibility
• proven ability to build effective relationships and collaborate with internal and external stakeholders
• experience overseeing the registration, movement, packing, storage, and location control of museum objects, ensuring adherence to professional and industry standards
• sound knowledge of collection care principles, including preventive conservation practices, quarantine procedures, and collection handling requirements
• demonstrated ability to manage competing priorities, coordinate complex projects, and deliver outcomes within deadlines in a dynamic environment
• strong written and verbal communication skills, including the ability to prepare reports, procedures, guidelines, and collection management documentation
• a commitment to workplace health and safety practices, including the safe handling and movement of collection objects.

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in ways satisfactory to the University. Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion.

The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Sunday 15 November 2026 11:59 PM