Senior Museum Registration Officer - Acquisitions and Loans

University of Sydney Union; Sydney; On-site; AUD 96,000 - 118,000; Part time

Job summary

Chau Chak Wing Museum seeks a Senior Museum Registration Officer – Acquisitions and Loans to manage inward/outward loans and acquisitions documentation. The role encompasses care, movement, storage, and location control of objects, with emphasis on EMu data quality and governance.

You will lead collections documentation, collaborate with stakeholders, and contribute to policies to ensure compliance, safety, and accessibility of the collection.

Qualifications

• Extensive experience managing museum or gallery collections databases.
• Advanced proficiency in EMu and data management processes.
• Strong written and verbal communication and reporting skills.
• Ability to coordinate complex projects and meet deadlines.

Responsibilities

• Lead the documentation and management of inward and outward loans nationally and internationally.
• Oversee registrations, movement, packing, storage, and location control of museum objects.
• Contribute to acquisitions administration including Cultural Gifts and related procedures.
• Develop and implement policies, procedures, and documentation practices for collections governance.

Skills

EMu proficiency

Data management

Data migration

Quality assurance

Stakeholder collaboration

Project coordination

Documentation

Analytical thinking

Tools

EMu

Job description

3 days part-time, continuing opportunityUnique opportunity for an experienced Senior Museum Registration Officer – Acquisitions and Loans, to work in the University’s Chau Chak Wing MuseumBase Salary $107K + 17% superannuationAbout the opportunityThe role plays a pivotal role in the stewardship of the Chau Chak Wing Museum's collections, leading the documentation and managing of complex inward and outward loans nationally and internationally, and the administration of acquisitions, including Cultural Gifts. It ensures collection records are accurate, compliant, and accessible, while supporting the safe movement and effective management of collection objects throughout their lifecycle.As part of the Collections team, the position contributes to collection care, exhibitions, storage, packing, transport, freight and location control, and provides specialist input into policies, procedures, and documentation practices that support best-practice collections management and governance.About youextensive experience managing museum or gallery collections databases, including advanced proficiency in EMu, data management, reporting, data migration, and quality assurance processeswell-developed analytical and problem-solving skills, with the ability to improve systems, workflows, and documentation practices to enhance collection integrity and accessibilityproven ability to build effective relationships and collaborate with internal and external stakeholdersexperience overseeing the registration, movement, packing, storage, and location control of museum objects, ensuring adherence to professional and industry standardssound knowledge of collection care principles, including preventive conservation practices, quarantine procedures, and collection handling requirementsdemonstrated ability to manage competing priorities, coordinate complex projects, and deliver outcomes within deadlines in a dynamic environmentstrong written and verbal communication skills, including the ability to prepare reports, procedures, guidelines, and collection management documentationa commitment to workplace health and safety practices, including the safe handling and movement of collection objects.Sponsorship / work rights for AustraliaYou must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.Pre-employment checks and declarations Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.EEO statementAt the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion , evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTQIA+ . We welcome applications from candidates from all backgrounds.We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion .How to applyApplications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page. Applications without a cover letter will not be considered.For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Riviera Son, Recruitment Operations by email to [e-mail]. The University of SydneyThe University reserves the right not to proceed with any appointment.Click to view the Position Description for this role.Applications CloseSunday 15 November 2026 11:59 PM