Senior Facility Manager

Mirvac; Sydney; Hybrid; AUD 150,000 - 190,000; Full time

Job summary

Mirvac is seeking a Senior Facility Manager to oversee the operating and capital expenditure performance for premium office assets, ensuring financial targets are achieved while upholding safety, compliance, and customer service excellence.

You will manage procurement and services delivery in alignment with the Portfolio Manager and statutory requirements, maintain asset registers, and drive maintenance planning with a strong focus on leadership and risk management.

Qualifications

• Eight or more years in facilities management with a broad admin/technical background.
• Technical competency with trade or tertiary qualifications.
• Experience balancing high-volume priorities in a demanding environment.
• Proven ability to negotiate and enforce contracts.
• Solid knowledge of Australian Standards, NCC, HSE and risk management.
• Willingness to be on call 24/7, including weekends and after-hours.
• Experience creating asset plans, budgets and CAPEX reports.
• Strong leadership, presentation and negotiation skills.
• Familiarity with BMCS systems and project/risk management.

Responsibilities

• Oversee operating and capital expenditure performance for premium office assets.
• Manage procurement and delivery of operational services in line with targets.
• Ensure safety, compliance and customer service excellence across properties.
• Review alterations with the Portfolio Manager to meet specs and statutory requirements.
• Prepare scope of works and relevant documentation; approve work orders and contracts.
• Maintain quality management system compliance and asset registers.
• Advise managers on maintenance issues affecting operation and budget.
• Respond to after-hours calls and monitor statutory logs and maintenance plans.
• Mentor and train facility managers; provide leadership to the team.
• Participate in investor/customer activities as required.

Skills

Facilities management

Budgeting

Contract negotiation

Leadership

Decision making

Project management

Risk management

Communication

BMCS systems

Education

Trade or tertiary qualifications

Job description

Mirvac is a brand that creates and curates better experiences. We are more than developers or builders – we are visionaries, and our ability to see the world differently drives us to be bold, embrace innovation and diversity, and lead with optimism.

As creators of positive change, we see each new project as an opportunity to leave a lasting legacy, delivering enduring value for all Australians. We focus on sustainability, innovation, and shared value, to return benefits to our customers, partners, investors, and communities.

Join us as we work towards building the imagine nation.

Your opportunity

As Senior Facility Manager, you will oversee the operational and capital expenditure performance for premium office assets ensuring all financial targets are achieved. You will manage the procurement and delivery of operational services in alignment with the Portfolio Manager and statutory requirements, while upholding the highest standards of safety, compliance, and customer service excellence.

What you’ll be doing:

• Control and ensure all financial Capital & Operating budget expenses against forecast for your properties
• In consultation with the Portfolio Manager review proposed alterations to ensure that all building/alteration works meet architects/consultants’ specifications and any NCC or statutory requirements
• Prepare scope of works and all relevant documentation
• Approval of Work Orders, tax invoice processing and contracts within delegated authority
• Compliance with the requirements of the Mirvac Quality Management System
• Advise the Property Manager and the Facility Manager on maintenance and operational issues which may affect the normal operation of the building and operating budget
• Respond to all after-hours calls as required
• Maintain an up to date asset register and preventative maintenance planner in the required business format
• Monitor and ensure all relevant statutory logs, registers relevant to the properties are in the required business format
• Participate in Operational Health check Proforma (QMS dataroom) with Divisional Manager, onsite Facility Manager and Property Manager
• Complete all FCR compliance reporting within the correct timeframes
• Ensure the building is adequately staffed/monitored during periods of absence, promptly notifying Portfolio or Property Manager of any absence from site including planned or unplanned (sick) leave and annual leave
• Actively mentor and train all facility managers in your team
• Provide support and leadership to the facility managers in your team
• Take part in customer and investor activities as required.

What you will bring:

• At least 8 years’ experience in all facets of facilities management typically stemming from a solid administrative and/or technical background.
• Technical competency with trade or tertiary qualifications
• Demonstrated experience in a high-volume role with conflicting priorities
• Demonstrated experience in negotiating and enforcing contracts
• Demonstrated understanding of Australian Standards, NCC, HSE, DDA and other risk management issues
• Ability to be on call 24/7, work on weekends and attend to after-hours calls
• Experience preparing detailed asset plans, budgets and capital expenditure recommendations and reports
• Good decision making, leadership, influencing, presentation and negotiation skills
• Detailed knowledge and practical experience of BMCS systems
• Project management and risk management expertise