Senior Executive Operations & Governance Coordinator

UTS; Broadway; On-site; AUD 101,000 - 110,000; Full time

Benefits offered by this job

17% superannuation

Flexible work practices

Parental leave

Salary packaging

Job summary

UTS is seeking a Senior Operations Officer to provide project, operational and administrative support to the Office of the Deputy Vice Chancellor (Academic). The role coordinates workflows, prepares communications and reports, maintains records and supports governance activities in a busy executive environment.

You will manage competing priorities, build strong stakeholder relationships and use Microsoft 365 and SharePoint to keep information well-organised, with an openness to AI-enabled tools

Qualifications

• Experience in operational, project or administrative support within a large, complex organisation.
• Strong organisational, planning and prioritisation skills.
• Excellent written and interpersonal communication skills.
• Ability to build and maintain productive stakeholder relationships.
• Proficiency in Microsoft 365 applications, including SharePoint, and interest in AI-enabled tools such as Copilot.
• Experience in higher education or regulated environments is advantageous.

Responsibilities

• Coordinate operational workflows and administrative activities across the executive office.
• Prepare briefing materials, correspondence and other written communications.
• Build effective relationships with internal and external stakeholders and respond to operational enquiries.
• Maintain records and document management systems using Microsoft 365 and SharePoint.
• Support committees, governance activities and divisional projects, ensuring actions and deliverables are completed.
• Analyse operational data and prepare reports to support planning and decision-making.
• Exercise sound judgement when handling confidential information and escalating matters as required.

Skills

Operational experience

Project support

Administrative support

Written communication

Stakeholder management

Microsoft 365

SharePoint

AI tools (Copilot)

Higher education experience

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

SharePoint

Job description

UTS is seeking a Senior Operations Officer to provide project, operational and administrative support to the Office of the Deputy Vice Chancellor (Academic). The role coordinates workflows, prepares communications and reports, maintains records and supports governance activities in a busy executive environment.

You will manage competing priorities, build strong stakeholder relationships and use Microsoft 365 and SharePoint to keep information well-organised, with an openness to AI-enabled tools