Senior Executive Assistant, Youth Justice

NSW Department of Communities and Justice; Parramatta; Hybrid; AUD 117,000 - 129,000; Full time

Job summary

NSW Department of Communities and Justice – Youth Justice NSW is seeking a Senior Executive Assistant to support the Executive Director’s Office. The role delivers high-level executive, secretarial and administrative services across a diverse, fast-paced portfolio, requiring sound judgement, discretion and the ability to manage competing priorities.

You will coordinate diary, meetings and travel, prepare confidential briefings and manage correspondence, supporting senior leaders and a small

Qualifications

• NSW Working with Children Check clearance for paid employment.
• Experience in providing executive support to a senior executive.
• Ability to work with minimal supervision, prioritise own workload and manage competing priorities and deadlines.
• Demonstrated experience to maintain confidentiality, discretion and a professional manner in handling difficult, sensitive and/or complex enquiries and issues.

Responsibilities

• Act as a key point of contact for the Executive Director’s Office, triaging requests and ensuring urgent, sensitive issues are escalated and progressed appropriately.
• Proactively manage the Executive Director’s diary and commitments including coordinating meetings, travel arrangements and competing priorities.
• Maintain records and prepare, coordinate and review high-level communications including submissions, briefing notes and correspondence.
• Support the coordination of complex policy and operational matters, bringing together information and advice to support informed decision-making and timely executive action.
• Assist in leading and coordinating a small team of administrative staff, providing guidance and prioritising tasks.

Skills

Executive support

Diary management

Communication

Policy coordination

Tools

Microsoft Outlook

Record keeping software

Job description

Clerk Grade 7/8 - Salary ($116,981 – $129,492 pa), plus employer’s contribution to superannuation and annual leave loading

Senior Executive Assistant

Youth Justice NSW

• Ongoing Full time
• Location: Parramatta (supporting hybrid arrangements)
• Clerk Grade 7/8 - Salary ($116,981 – $129,492 pa), plus employer’s contribution to superannuation and annual leave loading

This is a targeted recruitment.

While all applicants are welcome, preference will be given to candidates who meet the established standards of the role and are of Aboriginal and/or Torres Strait islander descent. This is because the Department acknowledges this lived experience contributes a perspective valuable to our work with this community.

Your Role & What You’ll Do

As a Senior Executive Assistant, you will play a key role in ensuring the effective operation of the Executive Director’s Office by providing high-level executive, secretarial and administrative support services across a diverse and often complex range of matters. Working in a fast-paced environment, you will exercise sound judgement, discretion and initiative to manage competing priorities, anticipate emerging issues and ensure the Executive Director and Senior Executives are well supported to deliver their responsibilities including:

• Act as a key point of contact for the Executive Director’s Office, triaging and assessing requests, identifying, prioritising and ensuring urgent, sensitive and high-risk matters are escalated and progressed appropriately.
• Proactively manage the Executive Director’s diary and commitments including coordinating meetings, travel arrangements and competing priorities, anticipating conflicts and adjusting arrangements as circumstances change.
• Maintain records and prepare, coordinate and review high-level communications including submissions, briefing notes and correspondence ensuring information is accurate, timely and appropriate for senior executive consideration
• Support the coordination of complex policy and operational matters, bringing together information and advice to support informed decision-making, planning and timely executive action.
• Assist in leading and coordinating a small team of administrative staff, providing guidance, setting priorities and supporting the team to deliver responsive and high-quality services that meet operational needs.

Essential Requirements

• NSW Working with Children Check clearance for paid employment.

In addition to meeting the above essential requirements, successful applicants will desirably have:

• Experience in providing executive support to a senior executive
• Ability to work with minimal supervision, prioritise own workload and manage competing priorities and deadlines.
• Demonstrated experience to maintain confidentiality, discretion and a professional manner in handling difficult, sensitive and/or complex enquiries and issues.
• Experience using Microsoft Office applications particularly Microsoft Outlook

Preferred But Not Necessary

• Have experience in managing and preparing correspondence for an executive aligned with relevant corporate branding and/or style guides
• Experience in using record keeping software to securely store and search for records.

Appointments are subject to reference checks. Some roles may also require the following checks/ clearances:

• National Criminal History Record Check in accordance with the Disability Inclusion Act 2014

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We’re focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Requirements

• Describe a time when you supported a senior executive in a complex, high-volume, fast-paced environment. How did you assess and manage competing priorities while ensuring timely, accurate and professional service delivery?
• What do you consider to be the most important qualities, behaviours and/or attributes for a Senior Executive Assistant to successfully support a senior executive and why?

Applications close Sunday, 15 November 2026 at 11:59 pm AEST

Got a question?

For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Alana Magee – Manager, Business Support Team, Youth Justice NSW on 02 8688 9138 or via [e-mail]

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

Thank you for your interest in this role. We look forward to receiving your application.