Administration Assistant

Department: Office of Registrar of Community Housing; Burwood; Hybrid; AUD 78,000 - 85,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Office of Registrar of Community Housing – Burwood NSW is seeking an Administrative Assistant to support a client-focused team delivering social housing appeals services. You will handle records, meetings, minutes and financial processes with a strong emphasis on accuracy and confidentiality.

Responsibilities include filing, data maintenance, responding to inquiries, and supporting documentation and reports. The role is hybrid, temporary full-time, with a salary of AU$78,000–AU$84,799 per year.

Qualifications

• You’re known for providing excellent customer service, your strong communication skills (written and verbal), and you understand the importance of discretion and confidentiality.
• You thrive under pressure and meet tight timeframes. You’re flexible and organised, with great attention to detail and accuracy.
• You’re a highly motivated team player, working collaboratively and independently as required, but always with a ‘can-do’ attitude.
• Experience in a similar role managing multiple priorities throughout your day.

Responsibilities

• Provide administrative services including filing, mail receipt and sorting, maintenance of registers, routine purchasing, meeting and event support, photocopying, and creating and compiling documents to support the effective operation of the team/unit
• Collect and compile information to support the development of documentation and reports
• Respond to enquiries and routine requests for information, escalating enquiries as necessary, to ensure the provision of accurate information
• Update records and databases, complying with records management processes, to ensure information is accurate, stored correctly and accessible

Skills

Customer service

Communication

Discretion

Organised

Attention to detail

Tools

Records management

Meeting coordination

Minute taking

Financial processes

Job description

Department: Office of Registrar of Community Housing – Burwood NSW

$78,000 - $84,799 a year

Casual/Temporary, Full time

Hybrid

1d ago , from Department of Communities and Justice NSW

Employment type – Temporary up to 30 September 2027 - Full time

Salary – Clerk Grade 1/2 $78,000.00 - $84,799.00 plus employer’s contribution to superannuation and annual leave loading

About Us

The Housing Appeals Committee (HAC) provides an independent appeals mechanism for social housing clients in NSW. The HAC Secretariat is a business unit of Homes NSW and provides administrative and customer support services to enable the delivery of timely and responsive independent appeal services.

Your role

The Administrative Assistant supports a client-focused team delivering appeals services to social housing residents, collaborating with clients, staff, and providers to ensure a culturally responsive service.

With a high level of attention to details and strong administrative and customer service skills, you’re confident using computer-based technology and managing tasks like records maintenance, meeting coordination, minute taking and financial processes.

What you’ll do

• Provide administrative services including filing, mail receipt and sorting, maintenance of registers, routine purchasing, meeting and event support, photocopying, and creating and compiling documents to support the effective operation of the team/unit
• Collect and compile information to support the development of documentation and reports
• Respond to enquiries and routine requests for information, escalating enquiries as necessary, to ensure the provision of accurate information
• Update records and databases, complying with records management processes, to ensure information is accurate, stored correctly and accessible

What we’re looking for

• You’re known for providing excellent customer service, your strong communication skills (both written and verbal), and you understand the importance of discretion and confidentiality
• You thrive under pressure and meet tight timeframes. You’re flexible and organised, with great attention to detail and accuracy
• You’re a highly motivated team player, working collaboratively and independently as required, but always with a ‘can-do’ attitude.
• Experience in a similar role managing multiple priorities throughout your day

Download the role description

To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now’ button.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information? Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment!

Are you ready to join us?

Click apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 3 pages) addressing the 2 targeted questions below with a brief outline on how you meet the requirements of the role:

• Targeted Question 1 - As the Administration Assistant you will be required to ensure excellent customer service, support staff and external stakeholders and manage a demanding workload. Please provide an example of when you have demonstrated these skills. What were your responsibilities, what process did you put in place and the outcome? (Maximum 300 words)
• Targeted Question 2 - Describe a time where you have had competing deadlines? What did you do to manage these deadlines and what was the outcome? (Maximum 300 words)

Applications close Sunday, 15 November 2026 at 11:59pm AEST.

For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Catherine Walton at ***************@homes.nsw.gov.au

If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Meryl Georges on 8688 7252 or via *************@dcj.nsw.gov.au

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Applying for DCJ jobs on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.

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