Project Officer

Department: Business Coordination; Parramatta; On-site; AUD 117,000 - 129,000; Full time

Benefits offered by this job

Health & Wellbeing

Employee Assistance Programs

Flexible work environment

Job summary

Department of Communities and Justice NSW is seeking a highly organised Secretariat and Administrative professional to provide high-quality support to the Office of the Deputy Secretary, Corporate Services. You will coordinate briefing notes, manage competing priorities, and build strong stakeholder relationships in a fast-paced, confidential environment.

This permanent full-time role based in Parramatta offers opportunities to contribute to project planning, reporting and continuous improvement

Qualifications

• Excellent written and verbal communication with diverse stakeholders.
• Experience drafting briefing notes and correspondence.
• Strong analytical and problem-solving abilities.
• Project management experience and ability to identify issues and trends.

Responsibilities

• Coordinate briefing notes, correspondence and requests for advice.
• Provide secretariat, administrative and project support.
• Liaise with ministerial services and executive offices.
• Monitor priorities and track actions for timely responses.
• Support project planning, reporting and continuous improvement.
• Contribute to a collaborative team culture focused on problem-solving and outcomes.

Skills

Communication

Stakeholder management

Analytical thinking

Project management

Organisational skills

Records management

Independent work

Team collaboration

Tools

Microsoft Office

Job description

$116,981 - $129,492 a year

Full time, Permanent

1d ago , from Department of Communities and Justice NSW

• Salary – $116,981 pa - $129,492 pa plus employer’s contribution to superannuation and annual leave loading

Your role

This is a fantastic opportunity to work in a dynamic environment in the Office of Deputy Secretary, Corporate Services. You will provide a range of high-quality secretariat, administrative and project support. This may include the provision of advice, including briefings and reports, managing competing priorities, and building strong stakeholder relationships. This role is ideal for a proactive professional who thrives in a fast-paced confidential environment and enjoys delivering outcomes that make a real impact.

What you’ll do

The Business Coordination team is the main point of contact for all queries which relate to Corporate Services functions within the Department of Communities and Justice.

Be at the centre of Corporate Services coordination and decision-making.

• Coordinate the review and delivery of briefing notes, correspondence and requests for advice.
• Provide secretariat, administrative and project support to key Corporate Services initiatives.
• Liaise with stakeholders across the Department of Communities and Justice (DCJ), including ministerial services and executive offices.
• Monitor competing priorities, track actions and ensure timely responses to business requests.
• Support project planning, reporting and continuous improvement activities.
• Contribute to a collaborative team culture focused on problem-solving, learning and delivering results.

What we’re looking for

We're seeking a highly organised and solutions-focused professional.

• Excellent written and verbal communication skills, with the ability to build effective stakeholder relationships with a diverse range of stakeholders.
• Strong knowledge of ministerial correspondence and experience drafting briefing notes and correspondence.
• Sound analytical and problem-solving skills with exceptional attention to detail.
• Project management experience, including identifying issues, trends and opportunities.
• Excellent organisational, workflow and time management capabilities.
• Strong knowledge of records management practices and Microsoft Office applications.
• Ability to work independently while contributing positively and collaboratively within a team environment.
• Make a real impact by supporting senior executive decision-making and strategic initiatives across Corporate Services.
• Thrive in a fast-paced, collaborative environment with opportunities to learn, grow and develop your career.
• Enjoy attractive employment conditions, flexible work practices and a strong commitment to employee wellbeing.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information? Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Are you ready to join us?

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.

Applications close Wednesday, 11 November 2026 at 11:59pm AEST.

For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Narelle Lummis via email at **************@dcj.nsw.gov.au

If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Poppy Sgro on 02 9765 3*** or via email at **********@dcj.nsw.gov.au

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Applying for DCJ jobs on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.

To keep up with recruitment opportunities at DCJ, follow us on Facebook:

www.facebook.com/CareersatDCJ/

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