Senior Executive Assistant to Executive Office

Department of Parliamentary Services; Canberra; On-site; AUD 90,000 - 115,000; Full time

Job summary

The Department of Parliamentary Services in Canberra invites applications for an Executive Assistant and Executive Officer role. You will provide high level administrative support to the First Assistant Secretary, manage email inbox, calendar and briefing requests, and coordinate meetings with minute-taking and papers.

You will also handle financial management tasks such as credit card reconciliation, travel arrangements, invoicing, and simple procurement, and maintain office systems using

Responsibilities

• Provide high level administrative support directly to the First Assistant Secretary.
• Manage the First Assistant Secretary’s email inbox, calendar, appointments, and associated briefing requests. This includes tracking tasks to ensure they are completed according to priority and deadlines.
• Draft correspondence which may involve conducting research and input from other areas.
• Coordinate meetings and provide secretariat support as required. This includes drafting agendas, taking minutes, preparing meeting papers, and keeping accurate meeting records.
• Provide financial management support through credit card reconciliation, travel arrangements, stationary orders, processing invoices, and other simple procurement activities as required.
• Manage office systems and records using Microsoft Office, PDMS and Content Manager 10.
• Liaise with key internal and external stakeholders to build strong relationships across the department and other branches.

Job description

The Department of Parliamentary Services in Canberra invites applications for an Executive Assistant and Executive Officer role. You will provide high level administrative support to the First Assistant Secretary, manage email inbox, calendar and briefing requests, and coordinate meetings with minute-taking and papers.

You will also handle financial management tasks such as credit card reconciliation, travel arrangements, invoicing, and simple procurement, and maintain office systems using