Senior Executive Assistant: Strategic Scheduling & Support

Chubb Insurance; Sydney; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible work options

Education assistance

Dress for your day Fridays

Health insurance

Stock purchase scheme

Job summary

Chubb is seeking an Executive Assistant to provide high-level administrative support to senior leaders in Sydney. You will manage diaries, coordinate meetings and travel, and handle confidential information with discretion.

The role requires 5–10 years of experience supporting senior management, strong communication skills, and the ability to work autonomously while maintaining priorities and professionalism.

Qualifications

• 5–10 years of experience supporting senior management or executive leaders.
• Strong interpersonal, communication and negotiation skills.
• Ability to work autonomously, use initiative and manage competing priorities with discretion.
• Strong organisational and administrative skills, with excellent attention to detail.
• Confidence liaising with senior executives and working under pressure.

Responsibilities

• Provide proactive executive support, including diary management, meeting coordination, travel arrangements and daily scheduling.
• Manage emails, correspondence, reports and presentations with a high level of accuracy and confidentiality.
• Keep leaders on track by monitoring deadlines, preparing documentation and ensuring key tasks are actioned in a timely way.
• Coordinate internal and external meetings, business functions, conferences and stakeholder engagements.
• Respond to enquiries from internal and external stakeholders, escalating matters appropriately and exercising sound judgement when required.
• Support expense processing, leave administration and other general office duties.
• Maintain organised filing systems and ensure information is kept up to date and accessible.

Skills

Executive support

Diary management

Communication

Autonomy

Attention to detail

Stakeholder management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Chubb is seeking an Executive Assistant to provide high-level administrative support to senior leaders in Sydney. You will manage diaries, coordinate meetings and travel, and handle confidential information with discretion.

The role requires 5–10 years of experience supporting senior management, strong communication skills, and the ability to work autonomously while maintaining priorities and professionalism.