Senior Executive Assistant & Purchasing Lead

Adelaide Airport Limited; Adelaide; On-site; AUD 65,000 - 100,000; Full time

Job summary

Adelaide Airport Limited is seeking a highly organised Executive Assistant and Purchasing Support to join our Technology and Innovation team. This role provides high-level executive support and governance, while coordinating purchasing, procure-to-pay and related financial administration across the team.

Reporting to the Executive General Manager Technology and Innovation, you will balance executive support with business unit administration, purchasing workflows, reporting deadlines and

Qualifications

• Relevant qualifications in Business Administration, Finance, Commerce, Executive Assistance or a related discipline will be highly regarded.
• Demonstrated experience in executive assistance, business administration, purchasing/procure-to-pay, finance administration, contract administration or a comparable commercial support role.
• Experience supporting a senior executive, leadership team or business unit within a corporate, operational, infrastructure, technology or commercial environment.

Responsibilities

• Provide high-level executive support, including diary management, correspondence, meeting coordination and travel arrangements.
• Prepare and coordinate presentations, reports, briefings and meeting materials.
• Coordinate monthly reporting, Board and Executive papers, including tracking deadlines and managing document version control.
• Maintain action registers, reporting schedules, calendars and follow-up actions.
• Support onboarding and offboarding activities for employees and contractors.
• Coordinate purchase requisitions, purchase orders, goods receipting and related procure-to-pay activities.
• Support budget coordination, expenditure tracking and financial administration activities.
• Verify invoices against purchase orders, contracts and receipting records and assist with resolving discrepancies.
• Liaise with internal stakeholders, corporate functions and suppliers to coordinate information and support business outcomes.
• Contribute to a collaborative and customer-focused culture across the business

Skills

Executive support

Purchasing

Budget reporting

Stakeholder management

Education

Business Administration / Finance / Commerce / Executive Assistance or related

Tools

Microsoft Office

TechnologyOne

DocuSign CLM

Job description

Adelaide Airport Limited is seeking a highly organised Executive Assistant and Purchasing Support to join our Technology and Innovation team. This role provides high-level executive support and governance, while coordinating purchasing, procure-to-pay and related financial administration across the team.

Reporting to the Executive General Manager Technology and Innovation, you will balance executive support with business unit administration, purchasing workflows, reporting deadlines and