Executive Assistant & Purchasing Coordinator

Adelaide Airport; South Australia; On-site; AUD 85,000 - 105,000; Full time

Job summary

Adelaide Airport is seeking an Executive Assistant and Purchasing Support to provide high-level administrative support to the EGM T&I and coordinate procurement activities for the Technology and Innovation unit. The role includes diary management, travel coordination, and preparation of materials for leadership meetings, ensuring timely governance and budgeting inputs.

Key responsibilities encompass procure-to-pay activities, vendor coordination, and maintenance of reporting schedules.

Qualifications

• Proven experience providing executive support to senior leadership.
• Experience in purchasing, procure-to-pay processes and supplier coordination.
• Strong finance administration and budgeting support capabilities.
• Ability to manage confidential information with discretion and sound judgement.
• Experience coordinating governance, reporting schedules and board/committee materials.

Responsibilities

• Provide high level administrative support to the Executive General Manager Technology & Innovation (EGM T&I).
• Manage diary, priorities, routine correspondence and scheduling of meetings.
• Coordinate travel arrangements, itineraries and events for the business unit.
• Prepare materials for meetings and coordinate presentations and briefings.
• Coordinate credit card expense entry and reconciliation and onboarding/offboarding of personnel.
• Coordinate the compilation and submission of monthly reports and governance papers.

Skills

Executive assistance

Purchasing / procure-to-pay

Finance administration

Governance & reporting

Budget coordination

Confidential information handling

Vendor management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Adelaide Airport is seeking an Executive Assistant and Purchasing Support to provide high-level administrative support to the EGM T&I and coordinate procurement activities for the Technology and Innovation unit. The role includes diary management, travel coordination, and preparation of materials for leadership meetings, ensuring timely governance and budgeting inputs.

Key responsibilities encompass procure-to-pay activities, vendor coordination, and maintenance of reporting schedules.