Executive Assistant & Purchasing Coordinator

Adelaide Airport; Adelaide; On-site; AUD 70,000 - 95,000; Full time

Job summary

Adelaide Airport is seeking an Executive Assistant and Purchasing Support to provide high‑level governance and business administration support to the EGM Technology & Innovation and the Technology & Innovation unit. The role will also coordinate purchasing, procure‑to‑pay and related financial administration for the business unit.

Key duties include managing the EGM’s diary, travel arrangements, presenting materials, onboarding/offboarding staff, budgeting support and board papers coordination,

Qualifications

• Experience in executive assistance and business administration.
• Experience in purchasing/procure-to-pay and finance administration.
• Ability to handle confidential information with discretion.
• Experience coordinating procure-to-pay activities (requisitions, POs, invoicing).
• Strong attention to detail and structured records management.
• Experience coordinating executive and board papers.

Responsibilities

• Provide high level administrative support to the Executive General Manager Technology & Innovation.
• Manage the EGM T&I diary, priorities, routine correspondence and scheduling of meetings.
• Coordinate travel arrangements, itineraries, events and business-unit activities.
• Prepare and coordinate presentations, briefings and materials for meetings.
• Coordinate credit card expense entry and reconciliation.
• Assist with onboarding and offboarding T&I employees and contractors.
• Coordinate the procurement-to-pay processes and budgets for the unit.
• Support governance reporting and board papers including deadlines and version control.

Skills

Executive assistance

Business administration

Purchasing/procure-to-pay

Finance administration

Contract administration

Confidential information handling

Budget coordination

Vendor coordination

Stakeholder liaison

Document management

Education

Relevant professional qualifications

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Adelaide Airport is seeking an Executive Assistant and Purchasing Support to provide high‑level governance and business administration support to the EGM Technology & Innovation and the Technology & Innovation unit. The role will also coordinate purchasing, procure‑to‑pay and related financial administration for the business unit.

Key duties include managing the EGM’s diary, travel arrangements, presenting materials, onboarding/offboarding staff, budgeting support and board papers coordination,