Executive Assistant

Rashi Joshi; Adelaide; On-site; AUD 55,104 - 82,656; Part time

Benefits offered by this job

Immediate start

Competitive hourly rate

Exposure to well-established org

Collaborative team environment

Southern location

Executive support experience

Job summary

Hays is partnering with a well-established South Australian organisation to recruit an experienced Executive Assistant for a temporary 6-12 week assignment in Adelaide. You will provide high-level support to senior leadership, manage competing priorities with professionalism and discretion, and contribute across multiple business functions.

Key responsibilities include complex diary management, coordinating meetings and events, travel bookings, preparing reports and presentations, handling

Qualifications

• Previous experience as an Executive Assistant or Senior Administrator.
• Strong organisational skills to manage multiple priorities.
• Excellent communication and stakeholder engagement abilities.
• Discretion and confidentiality in handling sensitive information.
• Advanced Microsoft Office Suite skills.
• Ability to work autonomously in a dynamic environment.

Responsibilities

• Complex diary and calendar management.
• Coordinating meetings, workshops and stakeholder engagements.
• Travel bookings and itinerary management.
• Preparing reports, presentations and meeting documentation.
• Managing correspondence and prioritising communications.
• Organising events and leadership team activities.
• Processing expenses and maintaining accurate records.
• Liaising with internal and external stakeholders on behalf of executives.
• Providing high-level administrative support across various business functions.

Skills

Diary management

Meeting coordination

Stakeholder engagement

Multitasking

Discretion & confidentiality

Microsoft Office

Autonomous work

Tools

Microsoft Office Suite

Job description

Your new company Hays is partnering with a well-established and highly respected South Australian organisation recognised for delivering innovative projects and solutions across a diverse range of industries. With a strong reputation for excellence and a collaborative workplace culture, this organisation is seeking an experienced Executive Assistant to provide high-level support during a temporary assignment of approximately 6-12 weeks.

Your new role Supporting senior leadership, you will be responsible for delivering seamless executive and administrative support while managing competing priorities with professionalism and discretion.

Key responsibilities will include:

• Complex diary and calendar management
• Coordinating meetings, workshops and stakeholder engagements
• Travel bookings and itinerary management
• Preparing reports, presentations and meeting documentation
• Managing correspondence and prioritising communications
• Organising events and leadership team activities
• Processing expenses and maintaining accurate records
• Liaising with internal and external stakeholders on behalf of executives
• Providing high-level administrative support across various business functions

What you'll need to succeed

To be successful in this role, you will demonstrate:

• Previous experience in an Executive Assistant or Senior Administrator position
• Strong organisational skills with the ability to manage multiple priorities
• Exceptional communication and stakeholder engagement abilities
• A proactive approach and strong attention to detail
• High levels of discretion and confidentiality
• Advanced Microsoft Office Suite skills
• The ability to work autonomously in a dynamic environment

What you'll get in return

• Immediate start opportunity
• Competitive hourly rate
• Exposure to a well-established and highly regarded organisation
• Friendly and collaborative team environment
• Southern location
• Opportunity to further enhance your executive support experience