Senior Executive Assistant – Property | Richmond

Sharp & Carter Business Support; Melbourne; Hybrid; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Hybrid work arrangement

Bonus

Training and career development

Free parking onsite

Employee benefits discounts

Employee Assistance Program

Job summary

BlueScope is seeking an experienced Executive Assistant to support senior management at our Mount Waverley, VIC head office. The role focuses on high-level administrative support, calendar management, travel planning, and coordinating communications across leadership teams.

A proactive, detail-oriented professional is essential for this hybrid, full-time position. Key responsibilities include diary management, meeting coordination, budget assistance, and contributing to special projects.

Qualifications

• Proven experience as an Executive Assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time-management skills.
• Ability to multitask and prioritise tasks effectively.
• Strong written and verbal communication skills.
• Attention to detail and problem-solving abilities.
• A degree in Business Administration or a related field is preferred.

Responsibilities

• Manage and maintain executives’ schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations as required.
• Act as a point of contact between executives and internal/external clients.
• Coordinate and organise meetings, including preparing agendas and taking minutes.
• Handle confidential information with discretion and professionalism.
• Assist in the preparation of budgets and financial reports.
• Conduct research and compile data for various projects and presentations.
• Support the team with administrative tasks and special projects as needed.

Skills

Executive support

Office software

Time management

Communication

Multitasking

Attention to detail

Education

Business degree preferred

Tools

Microsoft Office

Job description

This Executive Assistant role supports senior management by providing high-level administrative assistance. It focuses on ensuring smooth office operation, facilitating communication, and managing schedules. Exceptional organisational skills and a proactive problem-solving approach are essential.

Responsibilities

• Manage and maintain executives’ schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations as required.
• Act as a point of contact between executives and internal/external clients.
• Coordinate and organise meetings, including preparing agendas and taking minutes.
• Handle confidential information with discretion and professionalism.
• Assist in the preparation of budgets and financial reports.
• Conduct research and compile data for various projects and presentations.
• Support the team with administrative tasks and special projects as needed.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time-management skills.
• Ability to multitask and prioritise tasks effectively.
• Strong written and verbal communication skills.
• Attention to detail and problem-solving abilities.
• A degree in Business Administration or a related field is preferred.

Employer Overview

BlueScope is an Australian‑born global success story spanning 15 countries. With over 16,500 people, the company specialises in transforming steel into smart products and solutions that support society today and in the future. BlueScope values strength, innovation, and inclusive leadership.

The Opportunity

This role is based at BlueScope’s Head Office in Mount Waverley, VIC, and reports directly to the Australian Steel Markets General Manager / Chief Customer Officer, supporting two leadership teams, including one with a global remit.

What Will You Do?

• Efficiently manage the diary, schedule, and appointments for the General Manager.
• Manage travel bookings and accommodation for key personnel.
• Coordinate site visits by booking meeting rooms, arranging IT setup, and ensuring availability of necessary resources.
• Assist in planning and organising various events, including employee functions, conferences, seminars, and workshops.
• Manage expenses by reconciling office invoices and expenses.
• Work collaboratively with internal/external stakeholders and be solution focused.
• Actively contribute to a positive, collaborative, and supportive team environment.

Salary & Benefits

• Permanent full‑time role with hybrid arrangements (1 day WFH).
• Competitive remuneration package with attractive superannuation options and bonus.
• Ongoing training and career development opportunities.
• Free parking onsite.
• Employee benefits with discounts on health and wellbeing products and services.
• Access to our Employee Assistance Program.

Why BlueScope

• Learn and develop as you grow. With opportunities to build skills specific to the role, our lifelong learning culture will support your future career pathways.
• Create innovative solutions. Seek better, smarter ways to solve problems, create sustainable solutions, and make things happen.
• Experience connection and care. Experience a positive, inclusive work environment where we look out for each other’s safety and wellbeing.
• Deliver work that matters. Every action you take matters in delivering for our customers and strengthening communities for the future.

Company Values & Culture

BlueScope embraces an inclusive culture where every employee is respected and valued. We welcome people of all backgrounds, skills, experiences and perspectives, and actively encourage women and First Nations people to apply.

Key Requirements

• Permanent full‑time contract.
• Experience managing executive diary and travel.
• Strong Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• High attention to detail and ability to complete multiple tasks simultaneously.
• Experience in the public or private sector preferred.

Application Deadline

Apply before the advertised closing date posted with the job listing.