Senior Executive Assistant & Project Lead

usyd; Sydney; On-site; AUD 97,000 - 118,000; Full time

Job summary

The University of Sydney is seeking an Executive Assistant to provide confidential, high level and secretariat support to the Head of School at Sydney Nursing School on a fixed-term basis. The role will require independent decision-making, strong judgment, and proactive problem solving to support scheduling, meetings, and strategic initiatives.

You will coordinate daily functions, liaise with external bodies, manage travel arrangements, and handle high-level administrative tasks while

Qualifications

• Extensive experience providing executive administrative support to senior staff.
• Strong computing skills in Outlook, the internet and Microsoft Office (including PowerPoint, SharePoint, Teams and Power BI).
• Experience in University systems including Concur, Workday and Unibuy.
• Familiarity with research software including Scopus ID, ORCID iD.
• Ability to adapt to a changing workplace and maintain relationships with a broad range of people.

Responsibilities

• Coordinate and manage the daily functions of the Head of School and Dean (HOSD).
• Liaise with external bodies for scheduling, complex travel, and time management.
• Issue invoices for travel reimbursement and acquitting expenses in Concur.
• Assist the School Manager with high-level administrative support.
• Perform executive secretarial duties including prioritisation and preparation of non-routine correspondence.
• Organize weekly schedules and prepare briefs and documentation for engagements.
• Organize HOSD meetings and provide secretariat support.
• Manage the approval process for documents requiring HOSD approval.
• Deliver on school administration projects as per the strategic plan.

Skills

Executive support

Microsoft Office

Power BI

Outlook

Interpersonal skills

Communication skills

Tools

Concur

Workday

Unibuy

SharePoint

Outlook

Job description

The University of Sydney is seeking an Executive Assistant to provide confidential, high level and secretariat support to the Head of School at Sydney Nursing School on a fixed-term basis. The role will require independent decision-making, strong judgment, and proactive problem solving to support scheduling, meetings, and strategic initiatives.

You will coordinate daily functions, liaise with external bodies, manage travel arrangements, and handle high-level administrative tasks while