Senior Executive Assistant & Office Operations Lead

Cromwell Property Group; Sydney; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Parental leave

Wellbeing allowance

LinkedIn Learning

Career development

Annual bonus

Job summary

Cromwell Property Group in Sydney is seeking an Executive Team & Office Assistant to provide confidential, proactive support to three senior executives and to manage the Sydney office coordination.

You will handle complex calendars, travel and expenses, prepare documents and presentations, and ensure a well-organised and welcoming office environment with a professional first point of contact.

Qualifications

• Substantial experience in senior administration or executive support, including supporting multiple senior executives.
• Demonstrated experience managing complex calendars, travel, expenses, meetings and confidential documentation.
• Strong organisation and prioritisation skills, with the ability to anticipate issues and respond calmly when plans change.
• Clear written and verbal communication skills and strong attention to detail.
• Experience coordinating office services and working with internal service teams or external suppliers.
• Advanced Microsoft 365 skills, particularly across Outlook, Word, PowerPoint and Teams.
• Discretion, accountability and sound judgement when handling sensitive information.

Responsibilities

• Managing executive calendars, delegated inboxes and competing priorities.
• Coordinating travel, accommodation, itineraries and expense administration.
• Organising meetings, papers, presentations, minutes and action records.
• Formatting and quality-checking Board and committee materials.
• Providing a professional first point of contact for Sydney office visitors.
• Coordinating meeting rooms, catering, couriers, office supplies, access and service requests.
• Maintaining clear administrative records and handover information.
• Providing agreed coverage for other executives, assistants and office administration when required.

Skills

Organisation

Calendar management

Travel coordination

Communication

Discretion

MS 365 proficiency

Tools

Microsoft 365

Job description

Cromwell Property Group in Sydney is seeking an Executive Team & Office Assistant to provide confidential, proactive support to three senior executives and to manage the Sydney office coordination.

You will handle complex calendars, travel and expenses, prepare documents and presentations, and ensure a well-organised and welcoming office environment with a professional first point of contact.