Executive Assistant & Office Operations Coordinator

Cromwell Property Group; Adelaide; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible working

Inclusive leave policy

Parental leave 16 weeks

Wellbeing allowance

Performance bonus

Learning & development

Job summary

Cromwell Property Group is a real estate investor and manager with assets across Australia. The Team & Office Assistant role is based in our Adelaide office and supports the Head of Industrial, Development & Transactions, combining executive coordination with travel administration and Transactions team support.

You will be organised and discreet, managing multiple workstreams, coordinating calendars and travel, and maintaining office services with a professional and welcoming approach.

Qualifications

• Experience providing executive support and coordinating multiple administrative workstreams in a complex business environment.
• Experience managing complex calendars, domestic and international travel, expenses and confidential documentation.
• Strong organisation and prioritisation skills with sound judgement about when to resolve an issue and when to escalate.
• Clear written and verbal communication skills and a professional approach to stakeholder and supplier service.
• Advanced Microsoft 365 skills across Outlook, Word, PowerPoint and Teams.
• Ability to interpret approved policies, identify exceptions and prepare clear operational reporting and recommendations.

Responsibilities

• Manage the Head of Industrial, Development & Transactions' calendar, delegated inbox activity and competing commitments.
• Coordinate executive travel, itinerary changes, expenses, documents and presentations.
• Manage day-to-day relationships and service matters with approved corporate travel providers.
• Support Travel Policy reviews, maintaining travel profiles and responding to escalated traveller queries.
• Review travel reporting to identify policy exceptions, service issues, cost efficiencies and traveller experience or safety trends.
• Provide Transactions team administration, including data room and document coordination within approved controls.
• Coordinate Adelaide office visitors, meeting rooms, catering, mail, couriers, supplies, access and service requests.
• Maintain current records and handover information and provide administrative coverage when required.

Skills

Executive support

Calendar management

Travel management

Microsoft 365

Stakeholder service

Communication

Tools

Outlook

Word

PowerPoint

Teams

Job description

Cromwell Property Group is a real estate investor and manager with assets across Australia. The Team & Office Assistant role is based in our Adelaide office and supports the Head of Industrial, Development & Transactions, combining executive coordination with travel administration and Transactions team support.

You will be organised and discreet, managing multiple workstreams, coordinating calendars and travel, and maintaining office services with a professional and welcoming approach.