Senior Executive Assistant – Hybrid & Governance Support

Australian Institute of Family Studies (AIFS); Melbourne; On-site; AUD 89,000 - 97,000; Full time

Benefits offered by this job

Hybrid flexible working policy

Health promotion allowance

Wellbeing initiatives

Job summary

The Australian Institute of Family Studies (AIFS) is seeking an experienced Executive Assistant to provide trusted support to senior leaders, coordinate competing priorities and ensure governance processes run smoothly. You will work in a collaborative, purpose-driven environment, handling confidential matters with discretion and professionalism.

The role requires strong organisational and communication skills, the ability to manage multiple priorities, and a proactive, initiative-taking

Qualifications

• Experience providing executive and administrative support in a busy office.
• Ability to manage diaries, emails, meetings, travel and records with discretion.
• Strong written and verbal communication with senior stakeholders.
• Demonstrated problem-solving, judgement and initiative.
• Knowledge of APS processes and governance considerations is beneficial.

Responsibilities

• Provide high-level executive support to Directors and senior staff.
• Coordinate diaries, emails, meetings and travel logistics.
• Draft, proofread and quality check confidential documents and papers.
• Support governance processes, agendas, minutes and action tracking.
• Liaise with internal and external stakeholders professionally.

Skills

Diary management

Stakeholder engagement

Written communication

Discretion/Confidentiality

Travel coordination

Job description

The Australian Institute of Family Studies (AIFS) is seeking an experienced Executive Assistant to provide trusted support to senior leaders, coordinate competing priorities and ensure governance processes run smoothly. You will work in a collaborative, purpose-driven environment, handling confidential matters with discretion and professionalism.

The role requires strong organisational and communication skills, the ability to manage multiple priorities, and a proactive, initiative-taking