Senior Executive Assistant - Healthcare

St Vincent's Care Services; Toowoomba Regional; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Salary packaging up to $15,990 p.a.

Novated leasing

Meals and Entertainment card up to $2,

Job summary

St Vincent's Care Services – Toowoomba QLD offers an Executive Assistant role supporting senior leaders with high-level administrative duties. The role is full-time (38 hours per week) at St Vincent's Private Hospital Toowoomba, requiring strong organisational and communication skills.

You will handle complex calendars, draft reports and correspondence, and collaborate across departments to ensure smooth operations and timely decision-making in a leading regional healthcare provider.

Qualifications

• Minimum 5 years' experience as a trusted Executive Assistant, preferably in a hospital or healthcare environment
• Demonstrated understanding of Credentialing and Scope of Clinical Practice processes within a hospital setting is highly desirable
• A genuine passion for providing high‑level executive support and coordinating executive calendars and priorities
• Exceptional written and verbal communication skills with ability to prepare reports and drafts
• Proven ability to build and maintain relationships with stakeholders at all levels
• High initiative, discretion, flexibility, and ability to meet deadlines in a fast-paced setting

Responsibilities

• Support senior executives and provide high-level administrative assistance
• Coordinate competing priorities and manage executive calendars
• Draft reports and correspondence and maintain documentation
• Foster professional relationships with stakeholders across the organisation

Skills

Executive support

Diary management

Stakeholder management

Written & verbal communication

Confidential information handling

Organisational skills

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Microsoft Teams

Job description

St Vincent's Care Services – Toowoomba QLD offers an Executive Assistant role supporting senior leaders with high-level administrative duties. The role is full-time (38 hours per week) at St Vincent's Private Hospital Toowoomba, requiring strong organisational and communication skills.

You will handle complex calendars, draft reports and correspondence, and collaborate across departments to ensure smooth operations and timely decision-making in a leading regional healthcare provider.