Senior Executive Assistant — Flexible, Impactful Support

Australian Signals Directorate; Canberra; On-site; AUD 90,000 - 130,000; Full time

Job summary

Australian Signals Directorate in Canberra seeks energetic and highly organized ASD 4 & 5 Executive Assistants to provide high-level executive support to SES staff during a period of growth. ASD Executive Assistants work closely with Branch and Division leadership to contribute to the delivery of organisational priorities.

ASD EAs manage calendars, coordinate meetings, prepare documentation, and respond to communications while upholding APS policies and confidentiality.

Qualifications

• Sound understanding of and ability to comply with relevant legislative frameworks and APS policies.
• Experience supporting SES or senior executives preferred.
• Strong organisational and communication skills.

Responsibilities

• Manage executive calendars and appointments.
• Coordinate meetings and prepare documentation.
• Respond to incoming communications and triage emails.
• Maintain records management systems and handle confidential information.
• Arrange domestic and international travel for SES officers.
• Collaborate with other Executive Assistants/Executive Officers and ASD teams.
• Prepare meeting materials, minutes, and presentations.
• Support data collation, tracking of performance indicators, and preparation of reports as needed.

Skills

Diary management

Calendar management

Email handling

Travel coordination

Minutes and reports

Job description

Australian Signals Directorate in Canberra seeks energetic and highly organized ASD 4 & 5 Executive Assistants to provide high-level executive support to SES staff during a period of growth. ASD Executive Assistants work closely with Branch and Division leadership to contribute to the delivery of organisational priorities.

ASD EAs manage calendars, coordinate meetings, prepare documentation, and respond to communications while upholding APS policies and confidentiality.