Executive Assistant to Senior SES Leaders | Canberra

FIRST PEOPLE Recruitment Solutions; Canberra; On-site; AUD 85,000 - 110,000; Full time

Job summary

FIRST PEOPLE Recruitment Solutions in Canberra is seeking experienced Executive Assistants to join a high-performing SES Support team. You will manage multiple senior executives’ diaries, prepare briefs and papers, and coordinate with staff and stakeholders while maintaining discretion and integrity.

The role offers Canberra-based office work with opportunities to support the General Managers and a Head of Division, requiring security clearance and a professional, service-focused mindset.

Qualifications

• Proven experience providing executive support to senior leaders.
• Strong diary management and calendar coordination skills.
• Excellent written communication for briefs and correspondence.
• Ability to build relationships with staff and stakeholders at all levels.
• Demonstrated discretion handling confidential information.
• Proactive, service-minded approach with professional conduct.
• Baseline security clearance is essential and must be maintainable.
• Experience with Parliamentary processes such as Senate Estimates is desirable.

Responsibilities

• Manage and organise the diaries of several senior executives (SES Band 1 GMs and SES Band 2 Head of Division for APS5 roles).
• Help executives manage and prioritise workload, deadlines and follow-ups.
• Prepare correspondence, papers, talking points, briefs and committee materials.
• Act as the contact point for staff and stakeholders, handling inquiries discreetly.
• Collaborate with the Divisional Executive Office to deliver divisional priorities.
• Support building a collaborative, high-performing SES Support team.

Skills

Executive support experience

Diary management

Written communication

Interpersonal skills

Discretion & integrity

Proactive service-focused

Baseline security clearance

Parliamentary processes (Senate Est.)

Job description

FIRST PEOPLE Recruitment Solutions in Canberra is seeking experienced Executive Assistants to join a high-performing SES Support team. You will manage multiple senior executives’ diaries, prepare briefs and papers, and coordinate with staff and stakeholders while maintaining discretion and integrity.

The role offers Canberra-based office work with opportunities to support the General Managers and a Head of Division, requiring security clearance and a professional, service-focused mindset.