Executive Assistant to CEO | Part-Time, High-Impact Support

MARS PARTNERSHIP PTY. LTD.; City of Melbourne; On-site; AUD 72,000 - 104,000; Part time

Job summary

Mars Partnership Pty. Ltd. is seeking an experienced Executive Assistant to support our CEO in a fast-paced professional services environment. You will manage complex scheduling, coordinate travel, and prepare board papers while maintaining strict confidentiality.

The role requires autonomy, discretion, and strong stakeholder management. You will oversee two part-time receptionists and contribute to HR, marketing, and governance activities as needed, primarily on-site in Melbourne.

Qualifications

• Proven experience as an Executive Assistant to a CEO or senior executive.
• Experience in public practice, accounting, legal, or professional services is highly regarded.
• Exceptional organisational skills with multiple priorities.
• Strong stakeholder management and communication at all levels.
• Highly professional, discreet and able to handle confidential information.
• Proactive, solutions-focused and able to work independently.
• Experience mentoring administrative staff is advantageous.

Responsibilities

• Act as primary contact between the CEO and stakeholders.
• Provide complex diary management, meeting coordination, and inbox management.
• Coordinate travel arrangements and itineraries.
• Prepare reports, presentations, board papers, and business correspondence.
• Assist in planning and execution of operational initiatives and business projects.
• Provide corporate secretarial and governance support across the organisation.
• Coordinate internal communications and organise team events, functions, and offsite activities.
• Manage system administration activities, including onboarding and offboarding processes.
• Support HR, marketing, and communications initiatives as needed.
• Maintain confidentiality on sensitive business information and executive matters.
• Oversee and provide leadership to two part-time Receptionists, ensuring smooth front-of-house operation.
• Build relationships with stakeholders at all levels and represent the CEO professionally.

Skills

Executive support

Diary management

Meeting coordination

Stakeholder management

Discretion

Independent work

Mentoring staff

Job description

Mars Partnership Pty. Ltd. is seeking an experienced Executive Assistant to support our CEO in a fast-paced professional services environment. You will manage complex scheduling, coordinate travel, and prepare board papers while maintaining strict confidentiality.

The role requires autonomy, discretion, and strong stakeholder management. You will oversee two part-time receptionists and contribute to HR, marketing, and governance activities as needed, primarily on-site in Melbourne.