Executive Administration Officer

NSW Department of Climate Change, Energy, the Environment and Water; City of Parramatta; Hybrid; AUD 103,000 - 114,000; Full time

Job summary

The NSW Department of Climate Change, Energy, the Environment and Water is seeking an Executive Administration Officer in Parramatta. This full-time role supports senior leaders with executive, business and financial tasks while coordinating meetings, agendas, minutes and events.

You will handle expenditure tracking, budget reporting and governance activities in a fast-paced, hybrid work setting. Strong communication and confidentiality are essential.

Qualifications

• Proven experience providing executive, business or administrative support in a complex environment.
• Strong organisational skills and ability to manage multiple priorities and deadlines.
• Experience in financial administration and record management.
• Ability to coordinate meetings, events and engagements with stakeholders.
• Excellent written and verbal communication, including minute-taking.
• Attention to confidentiality and discretion.
• Strong stakeholder management and relationship-building.
• Proficiency in Microsoft Office and business systems (e.g., ASANA).

Responsibilities

• Provide high-quality executive, business, financial, governance and event support to senior leaders.
• Coordinate meetings, prepare agendas and minutes, maintain action registers and monitor deliverables.
• Manage financial administration including purchase orders, invoice processing, expenditure tracking and budget reporting.
• Support governance activities and staff events within a service-focused team.
• Collaborate with stakeholders to deliver strategic and operational priorities.

Skills

Executive support

Organisational skills

Financial administration

Meetings coordination

Communication skills

Attention to detail

Stakeholder management

Microsoft Office

Asana

Fast-paced environment

Education

Tertiary qualifications

Tools

Microsoft Office

Asana

Job description

Do you want your work to make a difference for NSW?

Working to protect the state’s environment and heritage.

Join a high-performing team making a difference

• Ongoing, Full-time (35 hours per week) opportunity
• Based in Parramatta, hybrid working supported
• Salary relative to experience, and ranges from $102,936 to $113,579 + super

About the role

Our Office of the Deputy Secretary, Energy, Climate Change and Sustainability is currently seeking to appoint a highly motivated Executive Administration Officer to provide high-quality executive, business, financial, governance and event support. In this dynamic role, you will work closely with senior leaders to deliver strategic and operational priorities, coordinate meetings, prepare agendas and minutes, maintain action registers, and monitor key deliverables. You will also manage financial administration, including purchase orders, invoice processing, expenditure tracking and budget reporting, while supporting governance activities and staff events.

The Office of the Deputy Secretary is within the Strategic Coordination Unit. As a service‑focused team we learn, deliver and grow together, valuing the culture of our team and the people we work with.

About You

• Proven experience providing executive, business or administrative support in a complex environment.
• Strong organisational skills, sound judgement and the ability to manage multiple priorities and meet deadlines.
• Experience in financial administration, expenditure monitoring and record management.
• Demonstrated ability to coordinate meetings, events and engagement activities.
• Excellent written and verbal communication skills, including stakeholder engagement and minute-taking.
• High attention to detail with the ability to maintain confidentiality and exercise discretion.
• Strong stakeholder management skills and the ability to build positive working relationships.
• Proficiency in Microsoft Office applications and business systems, such as Asana.
• Commitment to contributing to a collaborative, service-focused team culture that supports learning, delivery and growth.
• Ability to deliver high-quality administrative and operational outcomes in a fast-paced environment.

Essential Requirements -

• Tertiary qualifications in a relevant discipline and/or relevant experience.

For more information read the full Role Description: Executive Administration Officer

Who we are

The Department of Climate Change, Energy, the Environment and Water (DCCEEW) works to protect the state’s environment and heritage. It leads the way on climate change, driving the sustainable transition to a net zero economy, powered by affordable, reliable, and clean energy.

DCCEEW conserves and protects the state’s natural environment. It manages the NSW national park estate, including its rich and diverse biodiversity and Aboriginal cultural heritage for future generations.

DCCEEW also ensures sustainable management of water resources across the state, to support the environment, communities and industry. We acknowledge the ongoing custodial responsibilities of the Aboriginal peoples of NSW to care for Country and water and are committed to establishing meaningful partnerships with Aboriginal peoples in the management of the environment.

Please note to be eligible to apply for this position you must be an Australian or New Zealand citizen or permanent resident, or hold a valid Australian working Visa for the duration of the appointment.

Applications close: Sunday 18 th October - 11:55PM. Should you require further information about the role please contact Adam Anderson via [e-mail].

Our goal is to build a workforce that not only represents but also understands and serves the diverse communities of New South Wales. We are committed to making our state a vibrant and inclusive place to live, work, and thrive for everyone. Our workforce represents people of all ages and genders, Aboriginal and Torres Strait Islander people, people with disabilities, the LGBTQI+ community, and people from diverse ethnic and cultural backgrounds.

Looking for more information or assistance in applying?

• Our commitment to a diverse and inclusive workplace.
• How we encourage and support people with disability
• Information and adjustments for individual needs for the recruitment process and the workplace.

If you require an adjustment for your application process, please contact our Talent Acquisition Team by emailing [e-mail] or contacting Amanda Paterson, Talent Specialist on 02 6360 9017 (please mention reference number 553256).

If you are an Aboriginal or Torres Strait Islander use our Aboriginal applicants guide to assist with applying for roles or our Aboriginal Career pathways team at [e-mail] for a yarn.

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