Senior Executive Assistant

Randstad - Business Support; Adelaide; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive Pay

Fast Pay

Retail Discounts

Career Growth

Dedicated Support

Job summary

Randstad Adelaide seeks an Executive Assistant to provide confidential operational and strategic support to the Executive Director. You will manage the ED's calendar, prepare papers, coordinate governance, and liaise with internal and external stakeholders.

The role requires extensive experience supporting C-suite executives, exceptional communication, strong discretion, and superior time management. A valid Working with Children Check is required.

Qualifications

• Proven experience providing high level support to an Executive Director, C-suite executive, or Board within a complex organisation.

Responsibilities

• Oversee complex logistical arrangements and end-to-end diary management for the Executive Director.
• Prepare papers and briefings and draft executive documentation.
• Coordinate meetings, draft minutes, and monitor action items for governance & secretarial support.
• Act as principal point of contact for the Executive office with internal and external stakeholders.
• Assist with enterprise-wide initiatives, conduct strategic research, and oversee procurement in line with regulatory standards.

Skills

Executive support

C-suite experience

Communication

Discretion & judgment

Time management

Collaboration

Job description

Are you a high level professional who thrives in a dynamic, Executive environment? We are seeking an exceptional Executive Assistant to provide comprehensive, confidential operational and strategic support to the Executive Director.

Key Responsibilities

• Proactive Executive Management: Oversee complex logistical arrangements and end to end diary management to optimise the Executive Director's daily operations.
• Correspondence & Quality Assurance: Executive documentation, preparing papers and briefings including drafting of documentation.
• Governance & Secretarial Support: Coordinate key executive meetings, including compiling agendas, drafting precise minutes, and monitoring action items.
• Relationship & Communication Management: Act as the principal point of contact for the Executive office, fostering collaborative relationships with internal and external stakeholders.
• Project & Financial Compliance: Assist with enterprise wide initiatives, conduct strategic research, and oversee procurement activities in alignment with regulatory standards.

About You

• Proven Experience: Extensive experience providing high level support to an Executive Director, C Suite Executive, or Board within a complex organisational environment.
• Exceptional Communication: Advanced written and verbal communication skills, with a proven ability to draft, review, and quality assure executive level reports and briefings.
• Discretion & Judgment: Outstanding emotional intelligence and the ability to independently manage highly sensitive, confidential, and complex inquiries.
• Time Management: Ability to prioritise competing deadlines, manage a busy diary, and keep projects tracking on time.
• Collaboration & Professionalism: A collaborative mindset, comfortable working closely with an EA network and engaging confidently with senior stakeholders.

A valid Working with Children's Check is required.

Why Join Randstad?

Join our community of Government contractors and enjoy exclusive benefits:

• Competitive Pay: Attractive hourly rates
• Fast Pay: Three pay runs per week to ensure you are always paid within the week.
• Retail Discounts: Exclusive access to savings at major retailers like Woolworths, JB Hi-Fi, Myer, and more.
• Career Growth: Access to government roles before they are advertised to the general public.
• Dedicated Support: A genuine team to support your development and help you secure your next opportunity.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.