Executive Assistant

Workpac Group; Emerald; On-site; AUD 96,000 - 105,000; Full time

Job summary

WorkPac is seeking an experienced Executive Assistant to provide high-level support to the Chief Executive Officer in a local government setting. The role manages complex calendars, travels, prepares reports, and coordinates executive events.

You will coordinate procurement, handle confidential information, and liaise with internal and external stakeholders while maintaining meticulous records and timely communications. Queensland driver’s licence is required.

Qualifications

• Experience supporting senior executives in an Executive Assistant or similar role.
• Advanced Microsoft Office Suite skills.
• Excellent written and verbal communication skills.
• Strong report writing, minute taking and document preparation experience.
• Exceptional organisational and time management skills with the ability to manage competing priorities.
• Demonstrated ability to maintain confidentiality and exercise sound judgement.
• Strong stakeholder engagement and customer service skills.
• Experience within Local Government is highly regarded.
• Experience using TechnologyOne and ECM is desirable.
• Current Queensland C Class Driver Licence.

Responsibilities

• Provide high-level executive and administrative support to the CEO.
• Manage complex calendars, appointments and meeting schedules.
• Coordinate travel, accommodation and conference arrangements.
• Prepare reports, agendas, presentations and meeting minutes.
• Manage correspondence, emails and incoming enquiries.
• Coordinate meetings, functions and executive events.
• Assist with procurement, purchase orders, expense reconciliations and financial administration.
• Liaise professionally with internal and external stakeholders.
• Maintain accurate records, registers and confidential documentation.
• Support the coordination of Executive Leadership Team activities and priorities.

Skills

MS Office

Report writing

Minute taking

Confidentiality

Stakeholder engagement

Customer service

Executive support experience

Job description

Our client is a leading local government organisation dedicated to delivering quality services and sustainable outcomes for its communities. They are committed to innovation, accountability and excellence, providing employees with the opportunity to contribute to meaningful projects that positively impact the region.

What You Will Be Doing

• Provide high-level executive and administrative support to the CEO.
• Manage complex calendars, appointments and meeting schedules.
• Coordinate travel, accommodation and conference arrangements.
• Prepare reports, agendas, presentations and meeting minutes.
• Manage correspondence, emails and incoming enquiries.
• Coordinate meetings, functions and executive events.
• Assist with procurement, purchase orders, expense reconciliations and financial administration.
• Liaise professionally with internal and external stakeholders.
• Maintain accurate records, registers and confidential documentation.
• Support the coordination of Executive Leadership Team activities and priorities.

What You Will Need

• Previous experience supporting senior executives in an Executive Assistant or similar role.
• Advanced Microsoft Office Suite skills.
• Excellent written and verbal communication skills.
• Strong report writing, minute taking and document preparation experience.
• Exceptional organisational and time management skills with the ability to manage competing priorities.
• Demonstrated ability to maintain confidentiality and exercise sound judgement.
• Strong stakeholder engagement and customer service skills.
• Experience within Local Government is highly regarded.
• Experience using TechnologyOne and ECM is desirable.
• Current Queensland C Class Driver Licence.

Whats in it for you?

• Casual full-time hours, Monday to Friday between 9:00am and 5:00pm.
• Competitive pay rate of $70.16 - $76.35 per hour
• Three-month assignment with a respected local government organisation.
• Opportunity to work closely with executive leadership in a professional environment.

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About WorkPac

WorkPac is one of the largest workforce solutions businesses in Australia, backed by over 25 years of proven success. We offer tailored, end-to-end solutions in recruitment, skills and career development across diverse sectors including Mining, Construction, Industrial, Engineering, Healthcare, Social Care and more. Choosing WorkPac is always a Good Move.

At WorkPac, we foster a work environment where everyone feels welcome and valued. As an Equal Employment Opportunity employer, we welcome applicants from all backgrounds and embrace diversity in race, gender, age, religion, culture, and ability.