Executive Assistant

Randstad Australia; Adelaide; On-site; AUD 80,000 - 100,000; Full time

Job summary

Randstad is partnering with a large construction company to recruit a motivated Personal/Executive Assistant. You will provide high-level administrative support to directors and act as the first point of contact for internal and external stakeholders.

Ideal candidates have EA experience in high-volume environments, excellent communication skills, and a proactive, detail-oriented approach. MS Office proficiency and availability Monday–Friday are required.

Qualifications

• Experience in a high-volume Executive Assistant role.
• Strong written and verbal communication skills.
• Discretion and confidentiality in handling information.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Excellent time management and attention to detail.

Responsibilities

• Diary and email management for directors.
• Coordinate team meetings, room bookings and invites.
• Take minutes, prepare reports and meeting agendas.
• Compile information and prepare reports for the Board.
• Communicate with Board of Directors and committees; meet deadlines.
• Proactive, hands-on approach and ability to learn quickly.

Job description

Randstad is currently partnering with a large construction company to recruit a motivated and skilled Personal/Executive Assistant to join their business. As an Executive Assistant you will provide high level administrative support to directors and act as the first point of contact for all internal and external stakeholders.

The successful candidate will possess the following:

• Diary and Email Management
• Coordination of team meetings, room bookings and invited
• Minute taking, report and meeting agendas
• Compiling information and preparing reports
• Communication to the Board of Directors and Board Committees. This could include ensuring deadlines are met, compiling, and distributing reports for the Board of Directors and correspondence with the Directors and other stakeholders.
• Proactive attitude and hands on approach to getting work done
• Strong communication and writing skills
• Experience with events, facilities and business administration
• The ability to learn and pick up new skills quickly, adapt and anticipate requirements
• Solid experience of Microsoft Office programs, especially MS Excel, MS Word, and MS PowerPoint.

The ideal candidate must demonstrate:

• Previous experience in a high volume, Executive Assistant role with demonstrated success
• Experience as an executive support officer or high-level administrator.
• High level of integrity, confidentiality, discretion and adherence to professional business standards
• Solid experience of Microsoft Office programs, especially MS Excel, MS Word, and MS PowerPoint.
• Highly organised with good time management skills and a commitment to meeting deadlines with an eye for accuracy and detail.
• Has availability Monday - Friday 37.5 hours a week (there may also be some weeknight meetings).
• Be available for an immediate start
• The ability to communicate effectively, both verbally and in writing
• Have high attention to detail
• Effectively work under pressure whilst working with a high volume of work and ensuring deadlines are met

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.