Executive Assistant

Ashdown People; Port Macquarie; On-site; AUD 108,000 - 128,000; Full time

Job summary

Ashdown People in Port Macquarie is seeking an Executive Assistant to provide high-level executive support to the Office of the Chief Executive. The role focuses on efficient administration, diary and correspondence management, and professional stakeholder liaison.

You will coordinate meetings, arrange travel and prepare briefing papers, reports and presentations, while handling confidential information with discretion.

Qualifications

• Experience supporting senior executives in large or complex organisations.
• Exceptional organisational skills with the ability to manage multiple priorities and tight deadlines.
• Excellent written and verbal communication skills.
• High levels of discretion and experience handling confidential information.

Responsibilities

• Provide high-level executive support, including complex diary, email and correspondence management.
• Coordinate meetings, prepare agendas, take minutes and follow up on action items.
• Arrange travel, conferences and other organisational requirements.
• Prepare reports, presentations, briefing papers and executive correspondence.
• Manage confidential and sensitive information with professionalism and discretion.
• Liaise with senior stakeholders across the organisation to coordinate priorities and resolve enquiries.
• Monitor deadlines, track actions and ensure timely completion of deliverables.
• Contribute to the continuous improvement of executive administration processes.
• Deliver exceptional customer service while maintaining a professional and organised executive office.

Skills

Executive support

Diary management

Organisation

Written communication

Verbal communication

Discretion

Stakeholder management

Tools

MS Office

Job description

Executive Assistant - NSW Government
ASAP START
Pay Rate: $52-$62/hr + Super
Location: Port Macquarie
Duration: Initial 8 Weeks (possible extension)

PRIMARY PURPOSE

The Executive Assistant provides a range of high-level executive support services to the Office of the Chief Executive. The focus of the role is the provision of effective executive assistance and high-level organisation and administration support.

Key Responsibilities

• Provide high-level executive support, including complex diary, email and correspondence management.
• Coordinate meetings, prepare agendas, take minutes and follow up on action items.
• Arrange travel, conferences and other organisational requirements.
• Prepare reports, presentations, briefing papers and executive correspondence.
• Manage confidential and sensitive information with professionalism and discretion.
• Liaise with senior stakeholders across the organisation to coordinate priorities and resolve enquiries.
• Monitor deadlines, track actions and ensure timely completion of deliverables.
• Contribute to the continuous improvement of executive administration processes.
• Deliver exceptional customer service while maintaining a professional and organised executive office.

About You To be successful in this role, you will have:

• Demonstrated experience supporting senior executives in a large or complex organisation.
• Exceptional organisational skills with the ability to manage multiple priorities and tight deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and a proactive, solutions-focused approach.
• High levels of discretion and experience handling confidential information.
• Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
• The ability to build strong working relationships with stakeholders at all levels.