Senior Events Admin & Budget Coordinator

Hamilton Island Enterprises; Hamilton Island; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Subsidised accommodation

Employee benefits

Job summary

Hamilton Island Enterprises is seeking an Events and Activities Administration Coordinator. You will work closely with senior leaders to manage requests, bookings and financial documentation, while supporting budgets, invoicing and reconciliations.

The role offers exposure to weddings, corporate events and island activities within a busy hospitality operation. You will gain practical experience, develop your administrative and financial skills, and have opportunities to progress into events

Qualifications

• Experience in a responsible administrative or coordination role, ideally within hospitality, events or a large operational environment.
• Strong financial administration skills, including invoicing, reconciliations, budgeting and reporting.
• Excellent organisational skills, sound judgement and the ability to manage competing priorities independently.
• Proficiency in Microsoft Office, particularly Excel, with experience using business, booking or workforce management systems.
• Current Driver's Licence and ability to obtain a Restricted Driver's Authority (RDA) (Essential)

Responsibilities

• Keep the Events and Activities department organised and running efficiently, supporting the Director and planning/booking processes.
• Prepare reports and financial documentation, assist with budgets, invoicing, reconciliations and expenditure tracking.
• Support departmental projects, briefs, capital expenditure processes and purchasing/ordering.
• Maintain administrative systems such as FI and UKG for rostering and workforce updates.
• Engage with stakeholders and adapt to varying requests, with opportunities to assist activities coordination and corporate events.

Skills

Organised

Financial administration

Communication skills

Prioritisation

Microsoft Office proficiency

Education

Certificate or Diploma in Business Administration, Hospitality or Events Management, or equivalent practical experience

Tools

Excel

Microsoft Office

Booking/workforce management systems

Job description

Hamilton Island Enterprises is seeking an Events and Activities Administration Coordinator. You will work closely with senior leaders to manage requests, bookings and financial documentation, while supporting budgets, invoicing and reconciliations.

The role offers exposure to weddings, corporate events and island activities within a busy hospitality operation. You will gain practical experience, develop your administrative and financial skills, and have opportunities to progress into events