Senior EA & Office Manager - APAC (Sydney) | Hybrid

Hr Savvy Consulting; Sydney; Hybrid; AUD 95,000 - 130,000; Full time

Benefits offered by this job

Above‑market compensation

Health and welfare benefits

Retirement benefits

Paid leave

Job summary

Vantage is seeking an Executive Assistant & Office Manager for APAC, based in Sydney. The role combines strategic executive support with regional office operations, demanding strong organisation, discretion, and cross‑time‑zone collaboration across a fast‑paced, dynamic environment.

You will partner with senior leaders, manage calendars, travel, and communications, while ensuring smooth office operations and cross‑functional alignment. This is a hybrid Sydney role with global exposure.

Qualifications

• Bachelor’s degree in Business Administration or related field, or equivalent practical experience.
• Minimum 5+ years of experience as an Executive Assistant supporting C-level Executives and/or VPs.
• Minimum 3+ years in an Office Manager/Office Administrator role.
• Experience working with diverse, multicultural stakeholders across multiple time zones.
• Proven ability to handle highly confidential information with discretion.
• Excellent written and verbal communication skills.
• Strong organisational skills with ability to multitask and prioritise.
• High proficiency with Microsoft tools, including Outlook calendaring.

Responsibilities

• Manage complex calendars for Executives across time zones.
• Proactively manage email, correspondence, call screening, and follow-ups for leaders.
• Provide end-to-end administrative support including records management and confidential documentation.
• Prepare meeting agendas, attend meetings, capture minutes, and track actions.
• Coordinate domestic and international travel and manage expenses.
• Oversee daily office operations, space management, access cards, and supplies.
• Partner with facilities on maintenance, vendor relationships, and service quality.
• Support health, safety, and workplace compliance initiatives.

Skills

Executive support

Calendar management

Communication

Organisational skills

Multitasking

Discretion with confidential info

Microsoft Office

Education

Bachelor’s degree in Business Administration

Equivalent practical experience

Tools

Microsoft Outlook

SharePoint

Microsoft Office Suite

Job description

Vantage is seeking an Executive Assistant & Office Manager for APAC, based in Sydney. The role combines strategic executive support with regional office operations, demanding strong organisation, discretion, and cross‑time‑zone collaboration across a fast‑paced, dynamic environment.

You will partner with senior leaders, manage calendars, travel, and communications, while ensuring smooth office operations and cross‑functional alignment. This is a hybrid Sydney role with global exposure.