Senior Bid & Submission Coordinator

Martinus; Sutherland Shire Council; Sur place; AUD 65 000 - 90 000; Plein temps

Résumé du poste

Salix is seeking a proactive Bid & Submissions Coordinator to join our Sydney team. You will coordinate end-to-end bid processes, ensuring timely, accurate submissions that are polished and on-brand.

You’ll work with internal teams to gather information, refine responses and manage timelines, maintaining high standards of quality and presentation.

Qualifications

• Experience coordinating bids and submissions from opportunity to lodgement.
• Strong written communication and editing skills with attention to detail.
• Ability to gather information and draft responses for clarity and impact.

Responsabilités

• Coordinate bids and submissions from initial opportunity through to final lodgement.
• Manage submission schedules, timelines and document registers.
• Develop and coordinate content by gathering information and drafting responses.
• Collaborate with stakeholders across the business to source information and examples.
• Prepare and format documents to a high standard, aligned with brand guidelines.
• Maintain bid libraries and templates, keeping content current and accessible.
• Review and quality-check submissions before lodgement.
• Identify opportunities to improve processes, templates and ways of working.

Connaissances

Bid coordination

Tender submissions

Proposal writing

Editing & proofreading

MS Office (Word, PowerPoint)

Content gathering

Outils

Microsoft Word

PowerPoint

Description du poste

At Salix, we’re looking for a proactive, highly organised Bid & SubmissionsCoordinator to join our Sydney team. This is a great opportunity for someone who thrives on bringing people together, managing deadlines and turning complex information into polished, compelling submissions.

If you love a well-run process, take pride in the finer details and enjoy working collaboratively to deliver high-quality outcomes, we’d love to hear from you.

As our Bid & Submissions Coordinator, you’ll play a key role in coordinating the end-to-end bid and submission process, ensuring every response is accurate, engaging, professionally presented and delivered on time.

Working closely with internal teams and key stakeholders, you’ll help manage competing priorities, coordinate content and keep submissions moving seamlessly from brief to final delivery.

You’ll be:

• Coordinate bids and submissions from initial opportunity through to final lodgement, ensuring deadlines and requirements are met.
• Manage submission schedules, timelines and document registers to keep everyone on track.
• Develop and coordinate content by gathering information, drafting responses and refining material for clarity, consistency and impact.
• Collaborate with stakeholders across the business to source information, expertise, project examples and supporting documentation.
• Prepare and format documents to a high standard, ensuring submissions are professional, consistent and aligned with brand guidelines.
• Maintain bid libraries and templates, keeping content current, accurate and easy to access.
• Review and quality-check submissions, checking compliance, accuracy, presentation and attention to detail before lodgement.
• Identify opportunities to improve processes, templates and ways of working to make future submissions even stronger.

You’re an organised, solutions-focused professional who enjoys bringing structure to busy environments and takes pride in delivering work to a high standard.

You’ll ideally bring:

• Experience in bid coordination, tender submissions, proposal writing, marketing coordination or a similar role.
• Exceptional organisational and time-management skills, with the ability to manage multiple deadlines and competing priorities.
• Strong written communication and editing skills, with an eye for detail and a knack for making information clear and compelling.
• Advanced skills in Microsoft Office, particularly Word and PowerPoint, with confidence formatting professional documents.
• A collaborative approach and the confidence to engage with stakeholders across different teams and levels.
• Initiative, a proactive mindset and the ability to take ownership of tasks from start to finish.
• A commitment to accuracy, consistency and producing high-quality work under pressure.