Senior Administrator | WFH 1 day

Rae Recruitment Pty Ltd.; Melbourne; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Rae Recruitment Pty Ltd in Melbourne's South Yarra is partnering with a well-established boutique accounting firm to recruit a Senior Administrator/Office Manager. This full-time role is the go-to person for the office, supporting clients and internal teams and working closely with the Administrator/Receptionist.

Known for a warm, close-knit culture, the firm offers long-term roles and real ownership. You’ll manage the office, liaise with clients, and contribute to AML, ASIC and HR tasks, with

Qualifications

• Previous experience in a business support role within an accounting firm is essential.
• Experience with Xero, XPM, NowInfinity and FYI Docs highly regarded.
• Organised and proactive with ability to juggle competing priorities.
• Wants a long-term role with ownership.

Responsibilities

• Running the office and managing service providers, including IT and property
• Managing client liaison and onboarding
• Providing client service support
• Acting as the firm’s AML Officer
• Handling ASIC and company secretarial work
• Managing debtors, creditors and lodgements
• Looking after HR tasks such as leave requests, policies and procedures and staff onboarding

Skills

Accounting firm experience

Organised

Proactive

Tools

Xero

XPM

NowInfinity

FYI Docs

Job description

Rae Recruitment are partnering with a well-established boutique accounting firm, located in South Yarra, who are looking for a Senior Administrator to join their team.

This role is full-time and would see you working very closely with their Administrator/Receptionist.

Known for their warm and close-knit culture, this is a fantastic opportunity to join a firm that genuinely looks after their team, with staff who tend to stay for the long term.

About the Role

As Office Manager, you’ll be the go-to person for the office, keeping the firm running smoothly and supporting both clients and internal teams.

Key Responsibilities

• Running the office and managing service providers, including IT and property
• Managing client liaison and onboarding
• Providing client service support
• Acting as the firm’s AML Officer
• Handling ASIC and company secretarial work
• Managing debtors, creditors and lodgements
• Looking after HR tasks such as leave requests, policies and procedures and staff onboarding

About the Role

As Office Manager, you’ll be the go-to person for the office, keeping the firm running smoothly and supporting both clients and internal teams.

Key Responsibilities

• Running the office and managing service providers, including IT and property
• Managing client liaison and onboarding
• Providing client service support
• Acting as the firm’s AML Officer
• Handling ASIC and company secretarial work
• Managing debtors, creditors and lodgements
• Looking after HR tasks such as leave requests, policies and procedures and staff onboarding

About You

• Previous experience in a business support role within an accounting firmis essential for this role
• Experience with Xero, XPM, NowInfinity and FYI Docs would be highly regarded
• An organised and proactive personality, able to juggle competing responsibilities
• Looking for a long-term role where you can take real ownership

Why You’ll Love This Role

• Join a close-knit and supportive team who start and finish the week together in the office
• Friday team lunches are a big part of their culture
• A varied, hands-on role where your contribution is noticed and valued
• Flexibility to work from home
• Great South Yarra location
• WFH flexibility