Senior Administration Assistant

Catholic Education Office Diocese of Bathurst; Bathurst; On-site; AUD 42,000 - 66,000; Part time

Job summary

St Edward's CPS, Canowindra, seeks a Senior Administration Assistant to manage day-to-day school office operations, financial workflows and records with strong organisational skills. You will support the Principal and staff, oversee enrolment data and reporting, and ensure compliance with policy and safeguarding standards.

The role is permanent part-time (70 hours per fortnight) with opportunities for professional development within the Catholic Education Diocese of Bathurst network.

Qualifications

• Advanced administrative experience.
• Strong knowledge of administrative and financial systems.
• Ability to exercise independent judgement within policies and procedures.
• Strong organisational and coordination skills.
• Ability to prepare accurate reports and correspondence.
• Ability to interpret and apply administrative policies and procedures.
• Strong interpersonal and communication skills.
• Advanced computer and administrative systems skills.

Responsibilities

• Coordinating the day-to-day administrative operations and workflows of the school office.
• Monitoring administrative systems, procedures and records for accuracy and compliance.
• Identifying issues and implementing solutions within policies and procedures.
• Coordinating financial administration processes including receipting, invoicing, reconciliations and records.
• Preparing financial reports for the Principal and CEDB.
• Supporting school fee billing and maintaining information in Technology One and Compass.
• Providing executive administrative support to the Principal, including reports and confidential documentation.
• Overseeing student records, enrolment processes and databases.
• Applying administrative policies and guiding staff.

Skills

Advanced administration

Financial administration systems

Policy interpretation

Organisational coordination

Report preparation

Communications skills

Working with Children Check

Education

Certificate IV in Business Administration

Certificate III in Business Administration with substantial experience

Equivalent training/experience

Tools

Technology One

Compass

Financial systems knowledge

Job description

Catholic Education Office Diocese of Bathurst – Kelso NSW

6d ago , from Catholic Education Diocese of Bathurst

Senior Administration Assistant | St Edward's CPS, Canowindra
Co-educational, Years K-6
Permanent Part-time Position, 70 hours per fortnight
Commencing: 28 January 2027

About the Role

We have an exciting opportunity for an experienced and highly organised Senior Administration Assistant to join the supportive team at St Edward's CPS, Canowindra.

• Coordinating the day-to-day administrative operations and workflows of the school office.
• Monitoring administrative systems, procedures and records to ensure accuracy and compliance.
• Identifying administrative issues and implementing solutions within established policies and procedures.
• Coordinating financial administration processes, including receipting, invoicing, reconciliations and record maintenance.
• Preparing financial reports and documentation for review by the Principal and CEDB.
• Supporting school fee billing and maintaining accurate information in Technology One and Compass.
• Providing executive administrative support to the Principal, including preparing reports, correspondence and confidential documentation.
• Overseeing student records, enrolment processes, administrative registers and databases.
• Applying administrative policies and procedures and providing guidance to administrative staff.
• Assisting with school events, operational activities, staff onboarding and administrative improvement initiatives.

About You (selection criteria)

• Demonstrated advanced administrative experience.
• Strong knowledge of administrative and financial administration systems.
• Ability to exercise independent judgement and initiative within established policies and procedures.
• Strong organisational and coordination skills, with the ability to manage competing priorities and deadlines.
• Ability to prepare accurate reports, correspondence and administrative documentation.
• Ability to interpret and apply administrative policies and procedures.
• Strong interpersonal and communication skills, with the ability to provide guidance and support to other administrative staff.
• Advanced computer and administrative systems skills.
• Certificate IV in Business Administration or equivalent experience; or a Certificate III with substantial relevant administrative experience; or an equivalent combination of training and experience.
• Experience in a school administrative environment is desirable.
• Holds or is eligible to hold a valid Working with Children Check.
• Is willing to undergo a Criminal History Check as part of CEDB’s employment screening process.

About Our Offer

• A positive, engaging and supportive workplace culture.
• Opportunities for ongoing training, professional learning and development.
• The opportunity to contribute to the life and mission of a Catholic school community.
• The benefits of being part of a larger network within the Catholic Education system.

About Us

Responsible for 33 schools, approximately 10,000 students and 2,000 staff, Catholic Education Diocese of Bathurst (CEDB) is encompassed by the Blue Mountains, Warrumbungle Ranges, the Pilliga, Macquarie River, Lachlan River, Abercrombie River and the Jenolan State Forest. The Diocese covers 103,680 square kilometres, comprises of Three Traditional Nations: the Wiradjuri, Gamilaraay/Gomeroi, and Wailwan nations and boasts the beauty of the central west and orana regions of NSW. A diversity of opportunities awaits you.

Catholic Education Diocese of Bathurst is committed to a culture where children are safe, supported and nurtured to grow and develop.

The protection and wellbeing of children and young people is based upon the belief that each person is made in the image and likeness of God, and that the inherent dignity of all should be recognised and fostered.

We have systems, processes and policies in place that make up our safeguarding framework, the purpose of which is to protect the children and young people who attend our schools.

CEDB is committed to the Child Safe Standards and working to continuously improve child safety in our organisation with an understanding that keeping children safe is the responsibility of everyone within our school community.

A valid Employee Working with Children Check is required for this position.

Preferred applicants will also be required to undergo a Criminal History Check.

Child Protection legislation requires preferred applicants to be subject to employment screening.

Catholic Education Diocese of Bathurst is an equal opportunity employer.

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