Senior Administration Assistant

St Edward'S Cps Canowindra; Canowindra; On-site; AUD 60,000 - 75,000; Part time

Job summary

St Edward’s CPS Canowindra is seeking a Senior Administration Assistant to support the daily operations of the school. The role involves advanced administrative and financial processes, coordinating workflows, and providing executive support to the Principal.

The successful candidate will work within Catholic Education Diocese policies and use Technology One and Compass systems. The position requires independent judgement, strong organisational skills, and experience in school administration.

Qualifications

• Advanced administrative experience.
• Strong knowledge of administrative and financial systems.
• Ability to exercise independent judgement and initiative within policies.
• Strong organisational and coordination skills with competing priorities.
• Ability to prepare accurate reports and correspondence.
• Ability to interpret and apply administrative procedures.
• Strong interpersonal and communication skills.
• Advanced computer and administrative systems skills.
• Certificate IV in Business Administration or equivalent or related experience.

Responsibilities

• Coordinate day-to-day administrative operations and workflows of the school office.
• Monitor administrative systems, procedures and records for accuracy and compliance.
• Identify issues and implement solutions within policies and procedures.
• Coordinate financial administration processes including receipting, invoicing and reconciliations.
• Prepare financial reports and documents for the Principal and the Diocese.
• Support school fee billing and maintain information in key systems (Technology One, Compass).
• Provide executive admin support to the Principal, including reports and confidential docs.
• Oversee student records, enrolments, and administrative registers/databases.
• Apply administrative policies and guide staff.
• Assist with school events and staff onboarding.

Skills

Advanced admin exp

Independent judgement

Organisational skills

Reports & docs

Interpersonal skills

Tech proficiency

Education

Certificate IV in Business Administration

Tools

Technology One

Compass

Job description

Contract Type: Permanent/Ongoing Position Part Time

Applications Close: 4 December 2026

A valued position supporting the daily operations of a school.

Senior Administration Assistant | St Edward's CPS, Canowindra
Co-educational, Years K-6
Permanent Part-time Position, 70 hours per fortnight
Commencing: 28 January 2027

About the Role We have an exciting opportunity for an experienced and highly organised Senior Administration Assistant to join the supportive team at St Edward's CPS, Canowindra.

This role provides advanced administrative and operational support to ensure the effective functioning of the school office. The successful applicant will exercise substantial responsibility, independent judgement and initiative when coordinating administrative and financial administration processes.

In schools without an Office Manager, the Senior Administration Assistant acts as the most senior administrative support officer under the general direction of the Principal. The role provides operational coordination, guidance and support to Level 4 administrative staff but does not hold formal performance management or financial management accountability.

We are seeking a Senior Administration Assistant who understands and commits to supporting the mission and ethos of Catholic education within the school by:

• Coordinating the day-to-day administrative operations and workflows of the school office.
• Monitoring administrative systems, procedures and records to ensure accuracy and compliance.
• Identifying administrative issues and implementing solutions within established policies and procedures.
• Coordinating financial administration processes, including receipting, invoicing, reconciliations and record maintenance.
• Preparing financial reports and documentation for review by the Principal and CEDB.
• Supporting school fee billing and maintaining accurate information in Technology One and Compass.
• Providing executive administrative support to the Principal, including preparing reports, correspondence and confidential documentation.
• Overseeing student records, enrolment processes, administrative registers and databases.
• Applying administrative policies and procedures and providing guidance to administrative staff.
• Assisting with school events, operational activities, staff onboarding and administrative improvement initiatives.

A copy of the position description can be found here .

About You (selection criteria) We are looking for someone who can address the following selection criteria:

• Demonstrated advanced administrative experience.
• Strong knowledge of administrative and financial administration systems.
• Ability to exercise independent judgement and initiative within established policies and procedures.
• Strong organisational and coordination skills, with the ability to manage competing priorities and deadlines.
• Ability to prepare accurate reports, correspondence and administrative documentation.
• Ability to interpret and apply administrative policies and procedures.
• Strong interpersonal and communication skills, with the ability to provide guidance and support to other administrative staff.
• Advanced computer and administrative systems skills.
• Certificate IV in Business Administration or equivalent experience; or a Certificate III with substantial relevant administrative experience; or an equivalent combination of training and experience.
• Experience in a school administrative environment is desirable.
• Holds or is eligible to hold a valid Working with Children Check.
• Is willing to undergo a Criminal History Check as part of CEDB’s employment screening process.

About Our Offer Our teachers are valued and enjoy the many benefits of working with Catholic Education, Diocese of Bathurst. Some benefits include:

• A positive, engaging and supportive workplace culture.
• Opportunities for ongoing training, professional learning and development.
• The opportunity to contribute to the life and mission of a Catholic school community.
• The benefits of being part of a larger network within the Catholic Education system.

About Us Responsible for 33 schools, approximately 10,000 students and 2,000 staff, Catholic Education Diocese of Bathurst (CEDB) is encompassed by the Blue Mountains, Warrumbungle Ranges, the Pilliga, Macquarie River, Lachlan River, Abercrombie River and the Jenolan State Forest. The Diocese covers 103,680 square kilometres, comprises of Three Traditional Nations: the Wiradjuri, Gamilaraay/Gomeroi, and Wailwan nations and boasts the beauty of the central west and orana regions of NSW. A diversity of opportunities awaits you.

St. Edward’s Catholic Primary School in Canowindra, NSW has over 100 years of history. We prioritise individual attention and care with small class sizes and a high teacher/student ratio. Our school is deeply rooted in the Canowindra community, fostering a faith‑filled Christian environment. We acknowledge the Wiradjuri people as the traditional custodians of the land and strive to live in harmony with them. Established by the Sisters of St Joseph in 1908, we continue their legacy of love and dedication. At St. Edward’s, our mission is to help children know God, live in communion with Him, and understand the world through the Gospel. We provide a well‑rounded education that develops students socially, intellectually, spiritually, physically, emotionally, and morally. We celebrate tradition, embrace community, and empower each child to reach their full potential.

Click here to find out more about St Edward's Primary School Canowindra.

Applications must be submitted by 11:55pm on 04 December 2026.

Please note that the CEDB intends to fill this vacancy as quickly as possible and therefore will close the job as soon as the right candidate is found. We encourage you to apply right away!

A talent pool may be created for future ongoing and temporary roles, valid for a period of 12 months.

Further details of this position can be obtained by contacting the school on(02) 6344 1170.

Catholic Education Diocese of Bathurst is committed to a culture where children are safe, supported and nurtured to grow and develop.

The protection and wellbeing of children and young people is based upon the belief that each person is made in the image and likeness of God, and that the inherent dignity of all should be recognised and fostered.

We have systems, processes and policies in place that make up our safeguarding framework, the purpose of which is to protect the children and young people who attend our schools.

CEDB is committed to the Child Safe Standards and working to continuously improve child safety in our organisation with an understanding that keeping children safe is the responsibility of everyone within our school community.

A valid Employee Working with Children Check is required for this position.

Preferred applicants will also be required to undergo a Criminal History Check.

Child Protection legislation requires preferred applicants to be subject to employment screening.

Catholic Education Diocese of Bathurst is an equal opportunity employer.

Affiliation: Catholic
Teaching Level: Primary
Gender: Coed

61 Students
6 TeachingStaff
4 Non-Teaching Staff

Single School

Years K - 6 located in Canowindra, NSW with a current enrolment of 61 students.