Senior Administration Assistant

Catholic Education Office Diocese of Bathurst; Canowindra; On-site; AUD 52,000 - 64,000; Part time

Job summary

Catholic Education Diocese of Bathurst invites applications for a Senior Administration Assistant at St Edward's CPS, Canowindra. The role provides advanced administrative and financial support to ensure the smooth running of the school office, with independent judgement and a focus on accuracy and compliance.

You will support the Principal, manage enrolments and records, assist with fee billing, and contribute to events and improvement initiatives.

Qualifications

• Advanced administrative experience within a school or similar environment.
• Strong knowledge of administrative and financial systems and processes.
• Ability to exercise independent judgement within policies.
• Excellent organisation, prioritisation and coordination to meet deadlines.
• Proficient in preparing reports and correspondence.
• Strong communication and interpersonal abilities to support staff and stakeholders.
• Advanced computer skills with office and database systems.

Responsibilities

• Coordinate day-to-day administrative operations and workflows of the school office.
• Monitor administrative systems, procedures and records for accuracy and compliance.
• Identify issues and implement solutions within policies and procedures.
• Coordinate financial administration, including invoicing, reconciliations and record maintenance.
• Prepare financial reports and documentation for Principal and CEDB.
• Support school fee billing and information in Technology One and Compass.
• Provide executive administrative support to the Principal and oversee student records.
• Assist with school events, onboarding and administrative improvement initiatives.

Skills

Advanced admin experience

Financial administration

Independent judgement

Organisational skills

Report preparation

Interpersonal skills

Computer skills

Education

Certificate IV in Business Administration

Tools

Technology One

Compass

Microsoft Office

Job description

Catholic Education Office Diocese of Bathurst – Canowindra NSW

Senior Administration Assistant | St Edward's CPS, Canowindra
Co-educational, Years K-6
Permanent Part-time Position, 70 hours per fortnight
Commencing: 28 January 2027

About the Role

We have an exciting opportunity for an experienced and highly organised Senior Administration Assistant to join the supportive team at St Edward's CPS, Canowindra.

This role provides advanced administrative and operational support to ensure the effective functioning of the school office. The successful applicant will exercise substantial responsibility, independent judgement and initiative when coordinating administrative and financial administration processes.

In schools without an Office Manager, the Senior Administration Assistant acts as the most senior administrative support officer under the general direction of the Principal. The role provides operational coordination, guidance and support to Level 4 administrative staff but does not hold formal performance management or financial management accountability.

We are seeking a Senior Administration Assistant who understands and commits to supporting the mission and ethos of Catholic education within the school by:

• Coordinating the day-to-day administrative operations and workflows of the school office.
• Monitoring administrative systems, procedures and records to ensure accuracy and compliance.
• Identifying administrative issues and implementing solutions within established policies and procedures.
• Coordinating financial administration processes, including receipting, invoicing, reconciliations and record maintenance.
• Preparing financial reports and documentation for review by the Principal and CEDB.
• Supporting school fee billing and maintaining accurate information in Technology One and Compass.
• Providing executive administrative support to the Principal, including preparing reports, correspondence and confidential documentation.
• Overseeing student records, enrolment processes, administrative registers and databases.
• Applying administrative policies and procedures and providing guidance to administrative staff.
• Assisting with school events, operational activities, staff onboarding and administrative improvement initiatives.

A copy of the position description can be found here.

About You (selection criteria)

• Demonstrated advanced administrative experience.
• Strong knowledge of administrative and financial administration systems.
• Ability to exercise independent judgement and initiative within established policies and procedures.
• Strong organisational and coordination skills, with the ability to manage competing priorities and deadlines.
• Ability to prepare accurate reports, correspondence and administrative documentation.
• Ability to interpret and apply administrative policies and procedures.
• Strong interpersonal and communication skills, with the ability to provide guidance and support to other administrative staff.
• Advanced computer and administrative systems skills.
• Certificate IV in Business Administration or equivalent experience; or a Certificate III with substantial relevant administrative experience; or an equivalent combination of training and experience.
• Experience in a school administrative environment is desirable.
• Holds or is eligible to hold a valid Working with Children Check.
• Is willing to undergo a Criminal History Check as part of CEDB’s employment screening process.

About Our Offer

Our teachers are valued and enjoy the many benefits of working with Catholic Education, Diocese of Bathurst. Some benefits include:

• A positive, engaging and supportive workplace culture.
• Opportunities for ongoing training, professional learning and development.
• The opportunity to contribute to the life and mission of a Catholic school community.
• The benefits of being part of a larger network within the Catholic Education system.

About Us

Responsible for 33 schools, approximately 10,000 students and 2,000 staff, Catholic Education Diocese of Bathurst (CEDB) is encompassed by the Blue Mountains, Warrumbungle Ranges, the Pilliga, Macquarie River, Lachlan River, Abercrombie River and the Jenolan State Forest. The Diocese covers 103,680 square kilometres, comprises of Three Traditional Nations: the Wiradjuri, Gamilaraay/Gomeroi, and Wailwan nations and boasts the beauty of the central west and orana regions of NSW. A diversity of opportunities awaits you.

St. Edward’s Catholic Primary School in Canowindra, NSW has over 100 years of history. We prioritise individual attention and care with small class sizes and a high teacher/student ratio. Our school is deeply rooted in the Canowindra community, fostering a faith-filled Christian environment. We acknowledge the Wiradjuri people as the traditional custodians of the land and strive to live in harmony with them. Established by the Sisters of St Joseph in 1908, we continue their legacy of love and dedication. At St. Edward’s, our mission is to help children know God, live in communion with Him, and understand the world through the Gospel. We provide a well-rounded education that develops students socially, intellectually, spiritually, physically, emotionally, and morally. We celebrate tradition, embrace community, and empower each child to reach their full potential.

Further details of this position can be obtained by contacting the school on(02) 6344 1***.

A valid Employee Working with Children Check is required for this position.

Preferred applicants will also be required to undergo a Criminal History Check.

Child Protection legislation requires preferred applicants to be subject to employment screening.

Catholic Education Diocese of Bathurst is an equal opportunity employer.

Applications must be submitted by 11:55pm on 04 December 2026.