School Administration & Operations Coordinator

Queensland Government; Toowoomba Regional; On-site; AUD 34,000 - 44,000; Full time

Job summary

Clifford Park Special School in Toowoomba requires a capable administrative support person to handle reception, inquiries, appointments, and records under the direction of the Principal or Business Manager.

The role covers HR admin for school support staff, routine financial tasks, maintenance coordination, and processing of meetings minutes, reports, and communications in line with school policies and directives.

Responsibilities

• Provide routine administrative and support services as directed by the Principal or Business Manager, including reception, telephone enquiries, appointments, correspondence, email, mail processing and maintaining school records.
• Support human resource administration for school support staff by preparing timesheets, leave applications and rosters, and arranging approved relief staff as directed.
• Process day-to-day financial transactions, including payments, orders, receipting, banking, invoice reconciliation and overdue payment follow-ups, while managing financial data in OneSchool.
• Assist with school maintenance, safety inspections, facility hire bookings, community use arrangements and stocktakes of school plant and equipment.
• Prepare meeting minutes, reports, newsletters, forms and other school documents, draft correspondence, and communicate with internal and external stakeholders while providing information in accordance with school policies and Principal directives.

Job description

Clifford Park Special School in Toowoomba requires a capable administrative support person to handle reception, inquiries, appointments, and records under the direction of the Principal or Business Manager.

The role covers HR admin for school support staff, routine financial tasks, maintenance coordination, and processing of meetings minutes, reports, and communications in line with school policies and directives.