Scheduling & Admin Coordinator for Installations

Everclear Windows and Doors; Windsor; On-site; AUD 60,000 - 75,000; Full time

Job summary

Everclear Windows and Doors in South Windsor NSW 2756 is seeking a talented Scheduling / Administration professional to join full-time. You will manage schedules, coordinate installations and service calls, and provide administrative support across departments.

The role offers growth within a dynamic trades business and requires excellent organisation, strong communication, and proficient use of MS Office and scheduling/CRM tools.

Qualifications

• Proven experience in administrative support, scheduling coordination, or a similar role.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong communication, both written and verbal, with a professional approach.
• Proficiency in MS Office and experience with scheduling or CRM software.
• Attention to detail and accuracy in data entry and records.

Responsibilities

• Managing and coordinating appointment schedules, installations, and service calls to optimise resource allocation and customer satisfaction
• Liaising with customers, field teams, and internal departments to confirm bookings, provide updates, and resolve scheduling conflicts
• Preparing and maintaining accurate administrative documentation, including quotations, invoices, job sheets, and customer records
• Answering phone enquiries and emails professionally, directing communications to appropriate departments and managing customer interactions with courtesy and efficiency
• Processing orders and managing inventory records to ensure stock levels are maintained and communicated to relevant teams
• Maintaining confidentiality and ensuring compliance with company policies and procedures
• Supporting the wider team with general administrative duties as required to ensure smooth daily operations
• Utilising scheduling software and other computer systems to manage workflows and generate reports
• Assisting in the coordination of team activities and contributing to a collaborative and organised workplace

Skills

Administration

Scheduling

MS Office

CRM systems

Communication

Organisational skills

Attention to detail

Problem-solving

Reliability

Tools

Scheduling software

CRM systems

Microsoft Office

Job description

Everclear Windows and Doors in South Windsor NSW 2756 is seeking a talented Scheduling / Administration professional to join full-time. You will manage schedules, coordinate installations and service calls, and provide administrative support across departments.

The role offers growth within a dynamic trades business and requires excellent organisation, strong communication, and proficient use of MS Office and scheduling/CRM tools.