Sales Office Admin Assistant

seek.com.au; City of Melbourne; On-site; AUD 60,000 - 75,000; Full time

Job summary

Engineering Sales Group in Melbourne is seeking a dedicated, all-round Admin & Sales Support professional for their on-site team. The role focuses on admin, invoicing, BOM management and advanced Excel tasks to support sales and operations.

The successful candidate will handle price lists, reporting, and cross-functional collaboration with senior management, ensuring accuracy and timely processing in a dynamic SME environment.

Qualifications

• Minimum 4–5 years in an office admin environment.
• Strong Excel and Microsoft Office skills essential.
• Experience with order processing, invoicing and BOM accuracy.

Responsibilities

• Admin tasks, accounts processing, invoicing and BOM management.
• Prepare Excel reports, price lists and sales support materials.
• Answer phones, support sales team and follow up on deliveries.
• Assist purchasing procedures and general accounts functions.

Skills

Excel

Microsoft Suite

Office Admin

Order Processing

Bill of Materials

Invoicing

Job description

Engineering Sales Group, 30+ years history and growing; is looking for a dedicated "best-fit" Skilled Admin & Sales Support Professional to join their On-Site Sales Team Dept for Administration, Sales Support and Excel & Computer work.

This in office, full time cross functional role, will see the right person help support our growing needs in both Admin- Accounts Processing, Invoicing, Bill of Materials, Excel Report & Price Lists and Sales Support efforts. We are looking for someone to come on board, bring their computer processing-Microsoft Suite and Sales admin support skills, to help us get to the next level with our Sales Office functions.

Established SME Import/Export Company...

Engineering Sales Group, 30+ years history and growing; is looking for a dedicated "best-fit" Skilled Admin & Sales Support Professional to join their On-Site Sales Team Dept for Administration, Sales Support and Excel & Computer work.

This in office, full time cross functional role, will see the right person help support our growing needs in both Admin- Accounts Processing, Invoicing, Bill of Materials, Excel Report & Price Lists and Sales Support efforts. We are looking for someone to come on board, bring their computer processing-Microsoft Suite and Sales admin support skills, to help us get to the next level with our Sales Office functions.

This Important role...

Servicing National and International customers from our Melbourne office, you need to be a great all rounder, learn our Processes, Systems, Products, and Cross Functional requirements. Critical to this function is Microsoft Suites in particular Excel. Working with Senior Management, you will be updating Price lists, running reports and formatting New Work Sheets for both Sales and Senior Managers.

As well as the above, a typical day can include assisting the Sales Team with phone answering, delivery freight follow ups for clients, creating/updating Excel spread sheet updating and creating such as price lists-reports etc, costing, Processing complex bills of materials, invoicing, phone support, assisting in purchasing Procedures and accounts functions as required. You will work across both existing Sales Teams, Admin Teams & other departments, so everyday will be different.

What Our Team Needs...

To succeed in this role, you need the ability to multi-task and be able to work both in a group and autonomously, as well as being part of the wider Sales-Admin Team.

The ideal person must have high level Excel and Microsoft Suite Skills, Experience in Office Admin Support, Order Processing, and Bill of Materials & Invoice accuracy. Experience with Debtors, ERP report generation and all round office skills is preferred. As well as excellent verbal and written communication skills; you need have a good phone manner, be outgoing, and be well organised. You must have at least 4 to 5 years experience within an Office Admin environment with these skill sets.

Where To Now...

If you are an experienced All Round Sales-Admin Professional, like a role where everyday is different, want to progress, if youtake pride in your work, have high Microsoft Office & Computer skills, are looking for an opportunity to prove yourself and be rewarded for effort, and can start at short notice, then forward your full CV. You must have full Australian work rights without restriction or sponsorship to apply for this Australian South Eastern Suburbs Melbourne in office role. You need a proven track record and experience to suit the role requirements.