Sales Admin & Executive Assistant — Fixed-Term, Scoresby

Timberlink; City of Melbourne; On-site; AUD 60,000 - 75,000; Full time

Job summary

Timberlink Australia & New Zealand is seeking a dedicated Sales Administrator & Executive Assistant on a fixed-term contract commencing in early October 2026 until May 2027, based at our head office in Scoresby. You will report to the Chief Sales & Marketing Officer, coordinating sales and quality reporting while supporting customer events and team activities.

The role includes travel coordination, invoicing and expense processing, and providing essential support to the Scoresby office and

Qualifications

• Experience in administration, sales support or EA roles in a B2B or customer-focused setting.
• Strong customer service mindset and relationship-building skills.
• Highly organised with ability to manage competing priorities and meet deadlines.
• Professional and discreet with strong communication skills.
• Proficiency with MS Office and reporting/invoicing systems.

Responsibilities

• Coordinate sales and quality reporting along with administrative tasks.
• Support team events such as mill tours, conferences and expos, and manage merchandise and event requirements.
• Provide office support to the Scoresby office and assist with travel, invoices and expenses.
• Act as a key contact for the Scoresby site and coordinate internal and external matters.
• Support the Executive Leadership Team with general and financial administration and company-wide events.

Skills

Administration

Sales administration

Executive support

Customer service

Organised

Attention to detail

Communication

MS Office

Reporting

Invoicing

Confidentiality

Tools

Microsoft Office

Job description

Timberlink Australia & New Zealand is seeking a dedicated Sales Administrator & Executive Assistant on a fixed-term contract commencing in early October 2026 until May 2027, based at our head office in Scoresby. You will report to the Chief Sales & Marketing Officer, coordinating sales and quality reporting while supporting customer events and team activities.

The role includes travel coordination, invoicing and expense processing, and providing essential support to the Scoresby office and