Safety & Training Administrative Assistant

Adaptalift Group; City of Melbourne; Hybrid; AUD 63.000 - 77.000; Vollzeit

Benefits dieser Stelle

Permanent full-time role

$70,000+ super

Hybrid work arrangement

Career development in WHSE

Employee discounts

Zusammenfassung

Adaptalift Group is seeking an Administrative Assistant to support the Risk and Safety functions across Australia and New Zealand. You will coordinate safety and technical training, maintain licensing and competency records, and assist with compliance documentation.

You will work with a proactive team, handle multiple clerical tasks, and develop expertise in Work Health, Safety, Environment, Risk and Training. The role offers a permanent, full-time position with hybrid flexibility.

Qualifikationen

• Experience in an office administration or support role.
• Strong data entry and record-keeping accuracy.
• Comfortable communicating by phone and email with internal teams and external providers.
• Proficient with Microsoft Office, Outlook, Excel and Word.
• Ability to manage a varied workload and follow up information diligently.
• Positive, professional and friendly approach.

Aufgaben

• Schedule and coordinate safety and technical training with RTOs and providers.
• Manage training confirmations, invitations and attendance records.
• Maintain training, licensing and competency records across branches in AU and NZ.
• Monitor licence expiries and high-risk work licences.
• Support eLearning administration and apprentice program records.
• Assist with contractor documentation and compliance portal administration.
• Support data entry, reporting and WHSE administration.

Kenntnisse

Administration experience

Attention to detail

Data entry

Phone & email communication

MS Office suite

Time management

Tools

Microsoft Office

Jobbeschreibung

Safety & Training Administrative Assistant

Adaptalift Group is an Australian owned and operated business, providing materials handling, access and equipment solutions to customers across Australia. With a national footprint, strong customer partnerships and a focus on safety, service and long-term growth, we offer genuine opportunities for our people to develop their careers.

About The Role:

Reporting to the Head of Operational Risk, this role provides centralised administrative support across the compliance, competency and record-keeping activities of the Risk and Safety functions of our Australian and New Zealand businesses.

You will support a broad range of administration activities, including training coordination, licence and competency records, contractor compliance, apprentice program administration, safety system updates, reporting and general team support.

This role would suit someone with a couple of years’ administration experience who is confident communicating with others, comfortable using spreadsheets and cloud-based systems, and enjoys keeping information accurate, organised and up to date.

In an average week in the life of this role, you might:

• Schedule, book and coordinate safety and technical training with RTOs and external providers
• Manage training confirmations, calendar invitations, joining instructions and attendance records
• Maintain accurate training, licensing and competency records across branches in Australia and New Zealand
• Monitor licence, ticket and competency expiries, including high-risk work licences
• Support administration and record keeping for eLearning modules and completions
• Assist with apprentice program administration, including enrolments, records, scheduling and provider liaison
• Review and process contractor licence, insurance and competency documentation
• Support safety-related tender, prequalification and customer compliance portal administration
• Assist with data entry, reporting, invoicing, registers, documentation, meeting coordination and general WHSE administration

• Schedule, book and coordinate safety and technical training with RTOs and external providers
• Manage training confirmations, calendar invitations, joining instructions and attendance records
• Maintain accurate training, licensing and competency records across branches in Australia and New Zealand
• Monitor licence, ticket and competency expiries, including high-risk work licences
• Support administration and record keeping for eLearning modules and completions
• Assist with apprentice program administration, including enrolments, records, scheduling and provider liaison
• Review and process contractor licence, insurance and competency documentation
• Support safety-related tender, prequalification and customer compliance portal administration
• Assist with data entry, reporting, invoicing, registers, documentation, meeting coordination and general WHSE administration

About You:

You don’t need to be a safety expert. We’re looking for a capable administrator with great attention to detail, a helpful communication style and the confidence to coordinate information across different people and systems.

To be successful, you will bring:

• Previous administration experience in an office, reception, coordination or support role
• Strong attention to detail and accuracy with data entry and record keeping
• Confidence communicating by phone and email with internal teams, customers, suppliers and external providers
• Good computer skills, including Microsoft Office, Outlook, Excel and Word
• The ability to manage a varied workload, follow up information and keep tasks moving
• A positive, professional and friendly approach

Experience with training bookings, compliance, WHSE, licensing or contractor documentation would be helpful, but is by no means a deal-breaker. We can teach the right person.

This is a great opportunity for an administrator who wants to move into a specialist area and build a career pathway in Work Health, Safety, Environment, Risk and Training.

What’s in it for you:

• Permanent full-time role
• Salary of up to $70,000 + super
• Based at our bright and modern new branch at Truganina, VIC
• Hybrid flexibility - work from home a couple of days per week after probation
• Entry-level pathway into Work Health, Safety, Environment, Risk and Training.
• Supportive manager and team environment
• Opportunity to build your skills in training, compliance, licensing and safety administration
• Career progression opportunities as the function continues to grow
• Retail, fuel and grocery discounts
• Wellbeing support and employee milestone celebrations

Important note - Christmas shutdown period:

We are looking for someone to commence before Christmas where possible. Adaptalift will have a business shutdown period from Monday 21 December, returning to work on Monday 11 January 2027.

We will discuss this clearly throughout the recruitment process. A January start may also be considered for the right candidate.