Rostering System Lead

Royal Women's Hospital; City of Melbourne; Hybrid; AUD 114,000 - 125,000; Full time

Benefits offered by this job

Salary packaging

Employer superannuation

5 weeks annual leave

Accrued Day Off (one day per month)

Hybrid working arrangements

Public transport options

Onsite facilities

Breastfeeding and pumping rooms

Daycare nearby

Job summary

The Royal Women's Hospital is leading a major Rostering Project to modernise rostering, scheduling, leave management and agency workforce. You will head the System Stream, owning functional integrity and readiness for RLDatix Optima, Loop and BankStaff, working with vendors and internal teams.

Based in Parkville with flexible hybrid arrangements, this role invites experienced enterprise-system leaders to guide configuration, validation and deployment across a wide range of HR and payroll

Qualifications

• Proven experience leading enterprise rostering and workforce management implementations.
• Strong design, configuration governance, and vendor delivery expertise.
• Understanding of rostering concepts, leave management, vacancy payroll impacts.
• Ability to coordinate multidisciplinary delivery across rostering, payroll, IR, integration, data, testing, and training.
• Vendor-management, facilitation, negotiation and problem-solving in complex implementations.
• Experience with RLDatix Optima, Loop or BankStaff is highly regarded.

Responsibilities

• Lead the functional solution and configuration approach across Optima, Loop and BankStaff, ensuring coherent decisions.
• Direct vendor functional delivery, configuration reviews, and system validation.
• Coordinate Rostering, Payroll, Industrial Relations and Implementation roles to deliver a practical, compliant system.
• Lead system readiness, cutover, stabilisation and knowledge transfer with project, technical, testing and adoption leads.

Skills

Enterprise rostering

Workforce management

ERP/HRIS implementations

Vendor management

System configuration

Governance & change

Tools

RLDatix Optima

RLDatix Loop

BankStaff

Job description

• Employment Type: Full-time, fixed-term role until December 2028


• Work Arrangement: Flexible, hybrid working arrangements


• Location: Parkville: brand-new Elizabeth Street office, multiple public transport options available


• Benefits: $114,436 – $124,912 + Salary packaging + Super + 5 weeks annual leave + Accrued Day Off (one day per month)

About the Women's

The Royal Women's Hospital is one of Australia's oldest and most distinguished tertiary hospitals, dedicated to improving the health and wellbeing of women and newborns and providing specialised services in maternity, neonatal and women's health. Our goal is to be the best place to work, learn and contribute, and to provide exceptional experiences for our patients and consumers.

About the team (Digital Innovation)

Digital Innovation provides a unified digital and ICT capability across the Parkville health-service environment, delivering shared infrastructure, systems and innovation services that support safe, reliable and connected care. The Project Delivery and Transformation team leads complex digital initiatives and works closely with health-service leaders, operational teams, vendors and specialist partners to deliver sustainable technology-enabled change.

About the Rostering Project

The Rostering Project is a major workforce transformation initiative modernising rostering, scheduling, leave management, temporary staffing and agency workforce management. The project is implementing the RLDatix rostering platform, including Optima, Loop and BankStaff, and spans business process change, technology and integration, system configuration, payroll assurance, testing, training, staged deployment, hypercare and transition to business-as-usual.

About the role

As an System Lead you will lead the System Stream and is accountable for the functional integrity, configuration, implementation, validation and readiness of the RLDatix rostering solution. Providing end-to-end functional leadership across Optima, Loop and BankStaff, the role coordinates configuration decisions, vendor delivery, system validation, defect resolution, application cutover, stabilisation and transition to sustainable ownership.

A regular day will see you:

• Lead the functional solution and configuration approach across Optima, Loop and BankStaff, ensuring decisions remain coherent, controlled and traceable.


• Direct vendor functional delivery, configuration reviews, system validation, defect resolution and application release readiness.


• Coordinate the Rostering, Payroll, Industrial Relations and Implementation roles to deliver a practical, compliant and supportable system outcome.


• Lead system readiness, application cutover, stabilisation and knowledge transfer while working closely with project, technical, testing and adoption leads.

About you

You are an experienced enterprise-system implementation leader with deep functional judgement and the ability to connect workforce requirements, system configuration and operational delivery. You are decisive, collaborative and comfortable leading vendors and specialist teams through complex implementation and readiness decisions.

You’ll bring with you:

• Demonstrated experience leading enterprise rostering, workforce management, payroll-adjacent, HRIS, ERP or comparable system implementation and functional configuration.


• Strong experience in functional solution design, configuration governance, vendor delivery, system validation, defect resolution, cutover and stabilisation.


• Strong understanding of rostering or workforce-scheduling concepts, roster structures, leave, vacancy management, user roles, payroll impacts and operational workflows.


• Demonstrated ability to coordinate multidisciplinary delivery across rostering, payroll, industrial relations, integration, data, reporting, testing, change and training.


• Strong vendor-management, facilitation, negotiation, documentation, analytical and problem-solving capability in complex implementation environments.


• Experience with RLDatix Optima, Loop, BankStaff or comparable enterprise rostering/workforce platforms will be highly regarded.

Our benefits

At the Women's and Digital Innovation, you will enjoy a culture that is collaborative, supportive and passionate about learning. We have a strong sense of purpose and engage in meaningful work every day. We offer our people a range of rewarding benefits, including:

• Up to $11,660 in salary packaging benefits for living expenses, meals and holiday accommodation


• A suite of wellness initiatives designed to support you, including discounted financial, lifestyle and health options, and a comprehensive wellbeing program


• Public transport options at our doorstep and end-of-trip facilities for cyclists


• Onsite post office, eateries, retail stores and library services


• Breastfeeding and pumping rooms, and a range of daycare centres nearby


• Mentoring, learning and career development opportunities


• Five weeks annual leave, 17.5% leave loading, monthly ADOs and purchased leave options


• Flexible, hybrid working arrangements (subject to project requirements and phases)

Inclusion and belonging

The Women’s celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles. We are committed to gender equity principles, and our people have an awareness of and sensitive approach to violence against women and family violence matters. We are proudly Breastfeeding Association accredited and, as a child safe organisation, have a strong commitment to child safety and wellbeing.

All appointments are made subject to a satisfactory Nationally Coordinated Criminal History Check (NCCHC) and a valid Working with Children Check. Clinical staff are required to be vaccinated against, or demonstrate immunity to, COVID-19, influenza and a range of other diseases. We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant or transferable experience may apply.

Application closing date: 6 October 2026