Right-Hand Operations Manager for a Creative Studio

Glitch Productions; City of Parramatta; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible schedule

Work from home options

Gym memberships

Conventions/events access

Close to public transport in Parrammat

Job summary

Glitch Productions is seeking an Operations Manager to support the COO, ensuring smooth scheduling, cross-team coordination, and day-to-day operational execution. This mid-level role is ideal for someone with ~5 years of relevant experience, highly organised and discreet, working onsite at our Parramatta studio.

You'll partner with Heads of team on cross-functional coordination, own operational processes, and help keep the studio running smoothly while not overseeing the executive team directly.

Qualifications

• Around 5 years' experience in operations, executive support or business administration.
• Experience working directly with or supporting a COO or senior executive.
• Proven calendar management for a senior leader in a fast-paced environment.
• Professionalism to represent a senior leader in meetings and communications.
• Excellent written and verbal communication and organisational skills.
• Experience with Google Workspace, Slack and Asana.
• Experience supporting a global or multinational business across time zones.

Responsibilities

• Own and manage the COO's calendar and scheduling; prioritise meetings per business needs.
• Design and implement the COO's meeting cadence and reduce unnecessary meetings.
• Triage meeting requests and coordinate COO time efficiently.
• Book and coordinate travel across time zones for the COO.
• Prepare meetings with agendas, briefs and background material.
• Stand in for the COO in select internal meetings and communicate outcomes.
• Shadow the COO and proactively take on tasks to reduce workload.
• Track action items from COO meetings and follow up with stakeholders.

Skills

Operations management

Calendar management

Cross-functional coordination

Budget awareness

Google Workspace

Slack

Asana

Tools

Google Workspace

Slack

Asana

Job description

Glitch Productions is seeking an Operations Manager to support the COO, ensuring smooth scheduling, cross-team coordination, and day-to-day operational execution. This mid-level role is ideal for someone with ~5 years of relevant experience, highly organised and discreet, working onsite at our Parramatta studio.

You'll partner with Heads of team on cross-functional coordination, own operational processes, and help keep the studio running smoothly while not overseeing the executive team directly.