Retail Property Administration Assistant

Wood Recruitment; Western Australia; On-site; AUD 60,000 - 70,000; Full time

Job summary

Wood Recruitment is partnering with a respected property organisation to recruit a Property Administration Assistant. You will provide essential administrative support to Portfolio Managers, acting as the first point of contact for tenants and contractors, and preparing property-related documentation.

You'll manage records, assist with invoicing and arrears, and coordinate maintenance requests. This diverse role offers ongoing training and a long-term career path in the property sector.

Qualifications

• Previous administration experience, ideally in property, real estate or professional services.
• Strong organisational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong customer service and stakeholder management abilities.
• Proficiency in Microsoft Office and property management systems.

Responsibilities

• Providing administrative support to a team of Portfolio Managers
• Acting as a first point of contact for tenants, contractors and stakeholders
• Preparing reports, correspondence and property-related documentation
• Managing records, databases and compliance registers
• Assisting with arrears management, invoicing and contractor coordination
• Maintaining accurate tenant, insurance and property information
• Coordinating maintenance requests, quotes and work orders
• Supporting day-to-day property operations and client service activities

Skills

Administrative support

Organisational skills

Microsoft Office

Communication skills

Property management systems

Job description

Wood Recruitment is proud to be partnering with a respected property organisation to recruit a Property Administration Assistant. This is an excellent opportunity for a highly organised and customer-focused professional to support a busy property management team while building a long-term career within the property industry. Working closely with Portfolio Managers, you'\'ll play a key role in keeping operations running smoothly, maintaining strong relationships with tenants and contractors, and ensuring exceptional service is delivered across a diverse property portfolio.

What you\'ll be doing:

• Providing administrative support to a team of Portfolio Managers
• Acting as a first point of contact for tenants, contractors and stakeholders
• Preparing reports, correspondence and property-related documentation
• Managing records, databases and compliance registers
• Assisting with arrears management, invoicing and contractor coordination
• Maintaining accurate tenant, insurance and property information
• Coordinating maintenance requests, quotes and work orders
• Supporting day-to-day property operations and client service activities

What you\'ll need:

• Previous administration experience, ideally within property, real estate or a professional services environment
• Strong organisational skills with exceptional attention to detail
• Confidence managing multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Strong customer service and stakeholder management abilities
• Proficiency across Microsoft Office and property management systems (or the ability to learn quickly)
• A proactive attitude and willingness to develop your property management knowledge

What\'s in it for you:

• Join a supportive and experienced property management team
• Gain exposure to commercial and retail property operations
• Ongoing training and career development opportunities
• Diverse role with plenty of variety and stakeholder interaction
• Long-term career potential within a growing organisation
• Competitive salary package and supportive workplace culture