Retail Lease Administrator

Cushman & Wakefield; Sydney; On-site; AUD 60,000 - 85,000; Full time

Job summary

Cushman & Wakefield in Sydney’s vibrant retail markets is seeking an experienced Retail Lease Administrator to support lease administration, financial reporting and retailer communications across a diverse portfolio.

You will maintain lease documentation, track critical dates, assist with rent invoicing and turnover rent data, and collaborate with Property Managers and internal teams to ensure accurate records and timely information.

Qualifications

• Experience maintaining lease records and monitoring critical dates.
• Strong understanding of rent, outgoings and arrears administration.
• Exposure to retail sales reporting and turnover rent is a plus.

Responsibilities

• Maintaining lease documentation, tenancy records and property data, including tracking critical dates and lease obligations.
• Supporting rent invoicing, recoveries, outgoings reconciliations and arrears management.
• Collecting and maintaining retailer sales data to support turnover rent calculations and reporting.
• Responding to retailer enquiries and coordinating follow-up with Property Managers and internal teams.
• Assisting with financial reporting, budgets and forecasts.
• Coordinating tenant onboarding and offboarding documentation.
• Supporting inspections, audits and compliance activities.
• Working closely with Finance, Facilities Management and Events teams.

Skills

Attention to detail

Communication skills

Prioritisation

Problem solving

Tools

Excel

Job description

Job Title

Retail Lease Administrator

Job Description Summary

Join Cushman & Wakefield’s Property Management team, supporting a diverse retail portfolio within some of Sydney’s most recognisable precincts.
We’re seeking an experienced Retail Lease Administrator to provide lease administration, financial and operational support, working closely with our Retail Property Managers.

Job Description

About the role

You’ll help ensure the smooth day-to-day administration of the portfolio, maintaining accurate lease records, coordinating retailer communications and supporting financial reporting.

Your responsibilities will include:

• Maintaining lease documentation, tenancy records and property data, including tracking critical dates and lease obligations.
• Supporting rent invoicing, recoveries, outgoings reconciliations and arrears management.
• Collecting and maintaining retailer sales data to support turnover rent calculations and reporting.
• Responding to retailer enquiries and coordinating follow-up with Property Managers and internal teams.
• Assisting with financial reporting, budgets and forecasts.
• Coordinating tenant onboarding and offboarding documentation.
• Supporting inspections, audits and compliance activities.
• Working closely with Finance, Facilities Management and Events teams.

About you

You’ll bring previous lease administration experience within retail or commercial property, strong attention to detail and the ability to manage competing priorities.

You will also demonstrate:

• Experience maintaining lease records and monitoring critical dates.
• An understanding of rent, outgoings and arrears administration.
• Ideally, exposure to retail sales reporting and turnover rent.
• Strong communication skills and the ability to build effective relationships with retailers and colleagues.
• Confidence using property management systems and Microsoft Excel.
• A proactive, organised approach to resolving queries and maintaining accurate records.

Why join us?

Build your experience across a distinctive retail portfolio, working alongside experienced property professionals and contributing to vibrant places where people shop, work and connect.

As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.