Lease Administrator

Cushman & Wakefield Pty Ltd; Canberra; On-site; AUD 65,000 - 85,000; Full time

Job summary

Cushman & Wakefield is seeking a Lease Administrator in Canberra. The role supports the Head of Portfolio and Leasing by maintaining lease data, documents and related financial processes to ensure timely, accurate administration of the lease portfolio.

Key duties include preparing lease obligation summaries, supporting rent roll, coordinating payments, and reconciling outgoings, with close collaboration with Senior Lease Managers and Transaction Management teams to meet deadlines and uphold

Qualifications

• Minimum 2–3 years experience in Finance (AP/AR) preferable.
• Real Estate lease administration / data management experience with multinational or corporate real estate databases.

Responsibilities

• Upload fully executed lease documents to the relevant system.
• Complete lease obligation summary.
• Update and maintain document registers (including security deposits and insurance).
• Calculate and verify CPI increases and update in systems.
• Generate draft expenditure rent roll and review for variances.
• Process non‑recurring payments to suppliers per lease terms.
• Raise purchase orders when required.
• Handle landlord payment inquiries and reconcile outgoings.

Skills

Finance basics

Data management

Job description

Job Title Lease Administrator

Job Description Summary Reporting to the Head of Portfolio and Leasing, the Lease Administrator provides accurate and timely administrative support across the lease portfolio. The role is responsible for maintaining lease data and documentation, preparing lease obligation summaries, supporting rent roll and funding processes, coordinating recurring and non-recurring lease payments, assisting with outgoings reconciliations, and resolving payment and data exceptions. The position works closely with the Senior Lease Managers, Lease Managers and Transaction Management team to maintain reliable records, meet financial and operational deadlines, support client budgeting and reporting, and ensure lease obligations and transactions are administered in accordance with agreed processes and lease requirements.

Job Description Requirements

Australian Citizen Location: Canberra preferred, but we are open to receiving applications from candidates across all states of Australia, including Sydney, Brisbane, Perth, and Melbourne.

Key Responsibilities

• Upload fully executed lease documents to relevant system
• Complete lease obligation summary
• Update and maintain document register, security deposit, insurance register
• Calculate and verify CPI increases and update in relevant systems
• Generate draft expenditure rent roll
• Review expenditure rent roll and flag exceptions/variances
• Generate funding requests
• Ensure non-recurring payments are processed to suppliers in accordance with lease
• Process purchase orders where required
• Analyse and resolve landlord payment inquiries
• Prepare workflow to adjust payment
• Review and assist with reconciliations of outgoings and other ad hoc landlord payments
• Perform reconciliation of charges and determine outstanding payments and prepare workflow to terminate lease
• Prepare and distribute on/off’s register
• High volume of processing work

Background and Experience

• Minimum 2-3years experience in Finance (Accounts Payable/Receivable) preferable
• Real Estate (lease administration / data management) experience working for either a multinational corporation (MNC) service provider or corporation in managing real estate databases
• Ability to maintain and manage accurate data an d prioritise work within tight operational and financial deadlines

Only shortlisted candidates will be contacted. As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.

INCO: "Cushman & Wakefield"

About Cushman & Wakefield Cushman & Wakefield Cushman & Wakefield (NYSE: CWK) is a leading global commercial real estate services firm for occupiers and investors with approximately 53,000 employees in over 350 offices and nearly 60 countries. In 2025, the firm reported revenue of $10.3 billion across its core service lines of services, Leasing, Capital markets, and Valuation and other. Built around the belief that Better never settles, the firm receives numerous industry and business accolades for its award-winning culture. For additional information, visit www.cushmanwakefield.com