Retail Center Admin Specialist | Reports & Coordination

CBRE; Warrnambool; On-site; AUD 52,000 - 68,000; Full time

Benefits offered by this job

Structured career development

Corporate discounts

Wellness benefits

Job summary

CBRE is seeking an Administration Assistant for Gateway Plaza in Warrnambool. This pivotal admin role supports the Centre Manager and keeps day‑to‑day operations running smoothly across tenant communications, leasing, accounting, and reporting.

You will engage with suppliers, tenants and customers, coordinate contractor activity, and maintain accurate records in internal systems. Structured training and mentoring accompany a collaborative team culture.

Qualifications

• Previous administrative experience in a fast‑paced office environment.
• Excellent communication and customer service skills, with the ability to build relationships with a broad range of stakeholders.
• High attention to detail and accuracy in data entry and reporting.
• Strong organisational and time‑management skills, with the ability to prioritise competing tasks.
• Intermediate IT skills and confidence in learning new systems quickly.

Responsibilities

• Managing centre administration, including tenant communications, lease administration, and general office support.
• Assisting with contractor coordination for minor repairs and maintenance works.
• Acting as a key point of contact for supplier, tenant, and customer enquiries.
• Processing accounts payable invoices, expense reimbursements, and following up outstanding arrears.
• Maintaining accurate tenant records, including sales, insurance, and lease details within internal systems.
• Preparing and distributing weekly leasing and performance reports for clients.

Skills

Administrative skills

Communication skills

Attention to detail

Time management

IT literacy

Tools

Microsoft Office

Job description

CBRE is seeking an Administration Assistant for Gateway Plaza in Warrnambool. This pivotal admin role supports the Centre Manager and keeps day‑to‑day operations running smoothly across tenant communications, leasing, accounting, and reporting.

You will engage with suppliers, tenants and customers, coordinate contractor activity, and maintain accurate records in internal systems. Structured training and mentoring accompany a collaborative team culture.