Retail Administration Assistant

Forum Recruitment; Sydney; On-site; AUD 34,000 - 44,000; Part time

Benefits offered by this job

Autonomous role

Exposure to centre operations

Supportive team environment

Part-time flexibility

Job summary

Forum Recruitment partners with a respected property organisation to recruit a Retail Administration Assistant for a busy shopping centre in Sydney. The role supports daily administration and centre operations, acting as the main contact for tenants, contractors and stakeholders.

This part-time position is 20 hours across three days per week, offering autonomy and exposure to leasing records, invoicing, reporting and compliance within a collaborative team.

Qualifications

• Experience in retail property, commercial property or shopping centre administration.
• Strong financial administration skills, including invoicing and reporting.
• Experience managing lease documentation, tenant records and compliance requirements.
• Excellent organisational skills with the ability to prioritise deadlines.
• Strong stakeholder management and communication skills.
• Proficient in Microsoft Excel, Word and Outlook.

Responsibilities

• Manage accounts payable, accounts receivable, tenant invoicing and arrears administration.
• Maintain lease records, rental schedules, compliance documentation and centre databases.
• Prepare monthly reports, reconciliations and support budgeting activities.
• Build relationships with retailers, contractors and service providers and respond to enquiries.
• Support centre operations, contractor coordination, leasing administration and customer experience initiatives.

Skills

Retail administration

Accounts payable

Accounts receivable

Lease documentation

Reporting

Stakeholder management

MS Office

Tools

Excel

Word

Outlook

Job description

About the company

Forum Recruitment is proud to partner with a highly regarded property organisation to recruit a Retail Administration Assistant for a busy retail shopping centre in Sydney. This is an excellent opportunity for an experienced property administrator or retail administration professional looking to take ownership of a diverse role within a collaborative and supportive team environment.

About the role

Working closely with the Centre Manager, you will be responsible for the day-to-day administration and operational support of a retail shopping centre. As the central point of contact for tenants, contractors and stakeholders, you'll ensure smooth centre operations while managing financial administration, lease documentation, reporting and compliance activities.

This role is part time, working 20 hours/3 days per week.

This is a hands-on role offering variety, autonomy and the opportunity to gain exposure across all aspects of shopping centre management. Key responsibilities include:

• Managing accounts payable, accounts receivable, tenant invoicing and arrears administration.
• Maintaining lease records, rental schedules, compliance documentation and centre databases.
• Preparing monthly reports, reconciliations and supporting budgeting activities.
• Building strong relationships with retailers, contractors and service providers while responding to enquiries and resolving issues.
• Supporting centre operations, contractor coordination, leasing administration and customer experience initiatives.

About you

To be successful in this role it is essential to have:

• Experience in retail property, commercial property or shopping centre administration.
• Strong financial administration skills, including accounts processing, invoicing and reporting.
• Experience managing lease documentation, tenant records and compliance requirements.
• Excellent organisational skills with the ability to prioritise competing deadlines.
• Strong stakeholder management and communication skills.
• Intermediate to advanced Microsoft Office skills, particularly Excel, Word and Outlook.
• A proactive, self-motivated approach and ability to work autonomously.

What's in it for you?

• Join a well-established and respected property organisation.
• Diverse, autonomous role with broad exposure to shopping centre operations.
• Opportunity to work closely with experienced property professionals.
• Stable and supportive team environment.